Executive Assistant

Dpd Group Uk; West Midlands; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Holiday trading

Enhanced parental leave package

Life assurance 4x salary on joining

Vitality at Work

Discounted shopping (100s of retailers

Milestone days off

Eye tests stipend

Job summary

DPD is seeking a proactive Personal Assistant to provide secretarial support to a Director. You will manage day-to-day communications, draft memos and letters, and prepare minutes of meetings as required.

The role requires strong organisational skills, discretion and the ability to work under pressure. You will coordinate diaries, book travel, arrange events, and act as the primary liaison between the Director, managers, customers and stakeholders.

Qualifications

• Experience providing secretarial support at senior level.
• Ability to produce presentations (PowerPoint/Keynote) and reports.
• Excellent written and verbal communication.
• High level of discretion and confidentiality.
• Strong organizational and planning skills.
• Ability to work under pressure and pace.

Responsibilities

• Provide secretarial support to the Director, handling day-to-day communications and producing memos and letters.
• Manage diaries, travel bookings, and arrange meetings on and off site.
• Prepare minutes of meetings and maintain confidential records.
• Coordinate liaison between the Director, managers, customers and stakeholders.

Skills

Presentation skills

Diary management

Communication

Tools

PowerPoint

Keynote

Job description

To provide Secretarial service to one of Directors. This will include managing day to day communication/phone calls, producing memos, letters, documents and minutes of meetings as required.

Key Tasks/Areas of Responsibility

• You must be an excellent performer who has a creative flair and the ability to produce excellent presentations.
• You will be confident in creating presentations, therefore previous experience using Keynote or PowerPoint is required.
• The ability to manipulate numerical data for presentations and reports would be advantageous.
• Be the key liaison between the Director/Managers/Customers and Stakeholders.

We’ll also expect you to display all the qualities required to provide a wide ranging and confidential senior level Personal Assistant Support service, including:

• Comprehensive diary and in-box management.
• Booking travel trains/flights
• Arranging events/meetings on and off site.
• Arranging visits, where required.

Qualifications

Working in an environment where working efficiently under pressure and at pace will be key to your success. Outstanding organisational and planning skills are essential in this role.

In addition, we’ll also expect you to have:

• A high level of PC/IT expertise, particularly in respect of Keynote or PowerPoint applications and the production of presentations.
• Experience helping with slides and notes in executive settings
• First rate communication skills.
• Excellent attention to detail.
• Able to operate with absolute integrity, confidentiality and discretion.
• Liaising with internal and external contacts in regards to projects and meetings.
• Demonstrate the core values of DPD DNA – Passion, Respect, Honesty, Flexibility, Caring and Accountability

Additional Information

About our Benefits

We recognise that our people are at the heart of our business, without them we wouldn’t be able to deliver our award‑winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…

• Holiday trading
• Enhanced maternity and paternity package
• Free life assurance of 4 x salary on joining the pension scheme
• Vitality at Work
• Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping
• Milestone Days off to celebrate with your family and friends
• Free eye tests and support with the cost of glasses

Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities.

If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you!