Executive Assistant

DPDgroup; Oldbury; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Holiday trading

Enhanced maternity & paternity package

Life assurance 4x salary

Vitality at Work

Discounted shopping

Milestone Days off

Eye tests support

Job summary

DPDgroup in the United Kingdom is seeking a dedicated Personal Assistant to support a Director with day-to-day communications, diary management, travel arrangements and confidential document handling.

You will prepare memos, letters and meeting minutes, arrange events, liaise with stakeholders, and create professional presentations using PowerPoint or Keynote. A strong emphasis on discretion, organisation and accuracy is required.

Qualifications

• Excellent presentation skills and ability to produce high-quality memos, letters and documents.
• Confidentiality and discretion in handling senior-level information.
• Outstanding organisational and planning abilities with attention to detail.

Responsibilities

• Provide secretarial support to a Director, managing day-to-day communications and inbox.
• Prepare memos, letters, documents and meeting minutes as required.
• Coordinate diary, travel arrangements and events/meetings on and off site.
• Liaise with internal/external stakeholders and customers with professional discretion.
• Create presentations using PowerPoint or Keynote for executive meetings.

Skills

Diary management

Travel booking

Presentation design

PowerPoint

Keynote

Liaison

Tools

Microsoft Office

Job description

To provide Secretarial service to one of Directors. This will include managing day to day communication/phone calls, producing memos, letters, documents and minutes of meetings as required., We'll also expect you to display all the qualities required to provide a wide ranging and confidential senior level Personal Assistant Support service, including:

• Comprehensive diary and in-box management.
• Booking travel trains/flights
• Arranging events/meetings on and off site.
• Arranging visits, where required.
• Arranging hotel accommodation.
• Ordering stationery.
• Raising Purchase Orders.
  You must be an excellent performer who has a creative flair and the ability to produce excellent presentations.
• You will be confident in creating presentations, therefore previous experience using Keynote or PowerPoint is required.
• The ability to manipulate numerical data for presentations and reports would be advantageous.
• Be the key liaison between the Director/Managers/Customers and Stakeholders., Working in an environment where working efficiently under pressure and at pace will be key to your success. Outstanding organisational and planning skills are essential in this role.

In addition, we'll also expect you to have:

• A high level of PC/IT expertise, particularly in respect of Keynote or PowerPoint applications and the production of presentations.
• Experience helping with slides and notes in executive settings
• First rate communication skills.
• Excellent attention to detail.
• Able to operate with absolute integrity, confidentiality and discretion.
• Liaising with internal and external contacts in regards to projects and meetings.

Demonstrate the core values of DPD DNA - Passion, Respect, Honesty, Flexibility, Caring and Accountability
Join us on our journey as we aim to be the UK's most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career

DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you'll receive fantastic benefits starting on day one, including never working on your birthday ever again!!! DPD is a Valuable 500 company and a Disability Confident Employer, We recognise that our people are at the heart of our business, without them we wouldn't be able to deliver our award‑winning service to millions of customers across the country each day. It's important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…

• Holiday trading
• Enhanced maternity and paternity package
• Free life assurance of 4 × salary on joining the pension scheme
• Vitality at Work
• Discounted shopping from 100's of retailers including up to 5% off supermarket shopping
• Milestone Days off to celebrate with your family and friends
• Free eye tests and support with the cost of glasses

Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities. If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you!