Executive Assistant

Spider; West Midlands; On-site; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Company car

Car allowance

Private healthcare

Lunch four days a week

Profit share

Lunches & team events

Professional development

Supportive culture

Job summary

Oldfield Accountancy & Advisory in Coventry, West Midlands, is seeking a highly organised Executive Assistant to support its Leadership Team on a full-time, permanent basis. Based in Coventry with hybrid working, you will manage diaries, meetings, events, reports and deadlines, acting as a trusted link across the business.

The role requires proactive, discreet professionals with strong IT skills (Word, Excel, PowerPoint) and a proven track record in senior administrative support.

Qualifications

• Proven experience providing executive or senior‑level administrative support in a professional services or accountancy environment.
• Highly organised, proactive and able to manage multiple priorities with excellent communication and IT skills.
• Strong calendar management, minute-taking and discretion when handling confidential information.

Responsibilities

• Manage Leadership Team calendars, meetings, appointments and priorities, ensuring schedules run smoothly.
• Prepare agendas, papers, presentations and regular reports with accurate information.
• Coordinate meetings, offsites, strategy days and client events, including venues and catering.
• Take minutes, track actions and deadlines, and proactively follow up.
• Manage Leadership Team inboxes and act as a key communication link with the wider business.
• Support projects and ad hoc requirements while handling confidential information with discretion.

Skills

Executive support

Organizational skills

Proactive

Communication

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Assistant Oldfield Accountancy & Advisory is looking for a highly organised, proactive Executive Assistant to support its Leadership Team on a full-time, permanent basis, based in Coventry, West Midlands.

Fantastic company benefits include:

• Competitive Salary:£35,000 - £45,000 per annum, depending on experience
• Holiday: 30 days annual leave, including bank holidays
• Hybrid and flexible working
• Additional Benefits: Company car or car allowance, profit share scheme and private healthcare after a qualifying period, plus free quality lunch four days a week, reward lunches, team building days, professional development opportunities, and a supportive and collaborative working environment.

About the role:

As an Executive Assistant, you will provide high-level support to the Leadership Team, managing diaries, meetings, events, reports, projects and key deadlines while acting as a trusted link with the wider business. You will be proactive, commercially aware and highly organised, with the discretion to handle confidential information and the confidence to anticipate priorities, work independently and ensure tasks are followed through.

Duties and Responsibilities include:

• Manage Leadership Team calendars, meetings, appointments and priorities, ensuring schedules run smoothly
• Prepare agendas, meeting papers, presentations and regular reports, ensuring accurate and timely information
• Coordinate meetings, offsites, strategy days and client events, including venues, catering and technology
• Take minutes, track actions and deadlines, and proactively follow up to ensure tasks are completed
• Manage Leadership Team inboxes and act as a key communication link with the wider business
• Support projects and ad hoc business requirements while handling sensitive and confidential information with professionalism and discretion

About you:

To be a successful Executive Assistant, you will have proven experience providing executive or senior-level administrative support, ideally within a professional services or accountancy environment. You will be highly organised, proactive and confident managing multiple priorities, with excellent communication and IT skills, including Microsoft Word, Excel and PowerPoint.

Strong calendar management and minute-taking skills are essential, alongside excellent attention to detail, discretion and the ability to build effective relationships. You will be a confident problem-solver who can manage deadlines, adapt to changing priorities and take ownership of your workload.

Why Oldfield Accountancy & Advisory

Oldfield Accountancy & Advisory is a modern, forward-thinking accountancy practice based in Coventry, with over 50 years experience supporting small and medium-sized businesses. Providing expert accounting, tax and business growth advice, the firm helps clients improve profitability, cash flow and long-term value through tailored, results-driven solutions. With a strong focus on growth and professional development, Oldfield fosters a supportive culture built around five core values: Own It, Be Passionate, Go Further, Create Solutions and Earn Confidence.