Executive Assistant

JR United Kingdom; Watford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in Watford is seeking an Executive Assistant to support the C-suite. This role requires a proactive individual with strong organizational skills, capable of multitasking and maintaining confidentiality. Responsibilities include calendar management, meeting coordination, and administrative support to ensure the smooth operation of the office.

Qualifications

• Proven experience as an Executive Assistant or in similar administrative roles.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage C-suite's calendar and appointments.
• Organize meetings and document key takeaways.
• Coordinate travel logistics for the C-suite.

Skills

Organizational Skills

Communication Skills

Multitasking

Dependability

Confidentiality

Tools

Microsoft Office

Job description

The Executive Assistant will be essential in supporting the C-suite to achieve and contribute to business objectives. This position demands a proactive and organised individual capable of effectively managing schedules, performing administrative tasks, and facilitating interdepartmental communication.

Your ability to multitask, prioritise and maintain confidentiality will be essential to your success in this role.

Key responsibilities include:

1. Calendar Management: Efficiently oversee the C-suite's schedule, including organising and coordinating appointments.
2. Meeting Coordination: Organise and facilitate meetings, ensuring accurate minute-taking and comprehensive documentation.
3. Action Follow-ups: Document key takeaways from meetings and track progress on action items, coordinating with the relevant stakeholders to ensure completion.
4. Project Assistance: Aid in the organisation of meetings and projects, providing proactive support to meet objectives and targets.
5. Report Building: Assist the CEO and Senior Leadership Team (SLT) in compiling reports and distributing them to relevant teams.
6. Department Liaison: Work with various department heads to prepare for meetings and gather necessary information.
7. Administrative Support: Perform various administrative tasks vital for the office's smooth operation, including tracking and cross-referencing Purchase Orders (POs).
8. Project Monitoring: Keep an eye on project timelines and deadlines, ensuring that daily, weekly, and monthly tasks are completed punctually.
9. System Administration: Support system administration efforts to ensure data accuracy, user proficiency, and learning across various internal platforms.
10. Travel Arrangements: Manage all travel logistics for the C-suite, ensuring smooth and efficient planning.
11. Event Organisation: Plan and coordinate social events by collaborating with relevant stakeholders across the office.
12. Personal Assistance: Provide assistance to the C-suite with personal tasks as needed.
13. Ad-Hoc Responsibilities: Remain open to taking on additional tasks and projects as required by the business needs, demonstrating flexibility and adaptability to support the C-suite and ensure the efficient operation of the office.

Skills and expectations:

• Proven experience as an Executive Assistant or in similar administrative roles.
• Highly dependable with a strong work ethic.
• Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Displays a positive attitude towards work.
• Excellent planning and organizational skills able to prioritise effectively.
• Capable of multitasking with strong organisational abilities.
• Exceptional written and verbal communication skills.
• Strong interpersonal abilities.
• Discreet, with the ability to maintain confidentiality at all times.
• Resilient and determined to deliver results for all stakeholders.
• Committed to living and adhering to the company's culture and values.

This role requires a dedicated, detail-oriented professional who excels in a dynamic environment and is focused on supporting the executive team in fulfilling the company's strategic goals.

If you feel able to fulfill the responsibilities outlined and can evidence the skills and experience needed for this challenging new role, please submit your application along with your CV.