Executive Assistant

Blockovate; United Kingdom; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

An ambitious marketing agency is seeking a highly organised Executive Assistant to support a Director in a dynamic environment. This role blends administrative duties with marketing tasks, requiring adaptability and a proactive mindset. You'll manage schedules, assist with marketing workflows, and coordinate logistics, all while ensuring smooth operations. If you're enthusiastic about contributing to innovative blockchain projects and thrive in fast-paced settings, this is the perfect opportunity for you to make a significant impact.

Benefits

Flexible Working Policy

Access to Coworking Space

25 Days Holiday + Public Holidays

Quarterly Team Socials

Working-from-home Budget

Employee Referral Programme

Company Pension Scheme

Qualifications

• Proven experience supporting senior leadership in a fast-paced environment.
• Strong understanding of marketing workflows and priorities.

Responsibilities

• Manage the Director's schedule and inbox for optimal time management.
• Plan travel and logistics for business trips efficiently.
• Support hiring processes by coordinating interviews and communications.

Skills

Organisational Skills

Digital Marketing Knowledge

Communication Skills

Problem-Solving Skills

Attention to Detail

Tech Savvy

Education

Experience as Executive Assistant

Experience in Marketing Environment

Tools

Google Workspace

Microsoft Office

Project Management Systems

CRM Systems

Job description

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Blockovate provided pay range

This range is provided by Blockovate. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Blockovate is an ambitious and fast-growing marketing agency on a mission to help innovative, blockchain-based solutions reach their ideal audience.

We work with some of the most exciting blockchain projects in the space, transforming their marketing strategies to ensure they connect with the right communities and achieve their goals.

Role

We're looking for a highly organised, digitally savvy Executive Assistant to provide comprehensive administrative and operational support to one of our Directors — with a strong emphasis on marketing-related tasks, but also a wider generalist remit. This is a varied and hands-on role that supports both the professional and personal aspects of the Director's day-to-day life, ensuring everything runs smoothly and efficiently.

You'll play a key role in helping to manage marketing workflows, communications, scheduling, and logistics, while also stepping in to support with personal tasks and errands where needed. No two days will be the same, and you'll need to be comfortable switching between high-level marketing support and day-to-day admin with ease.

If you're a proactive, adaptable individual who thrives in a fast-paced, entrepreneurial environment and enjoys being the go-to person behind the scenes, this is the role for you.

Key Accountabilities

• Diary & Email Management: Manage and prioritise the Director's schedule and inbox, ensuring optimal time management across meetings and commitments.
• Expenses & Invoices: Oversee expense submissions and invoice processing to ensure timely payments and financial accuracy.
• Travel & Logistics: Plan and book travel and accommodation for business trips, including detailed itineraries.
• Executive & Personal Support: Provide proactive assistance across both business and occasional personal matters to support the Director effectively.
• HR & Recruitment Coordination: Support the hiring process by scheduling interviews, managing candidate communication, and coordinating with recruitment partners.
• Marketing Support: Assist with marketing initiatives by completing delegated tasks that help drive campaign delivery and team efficiency.
• Task Tracking & Follow-Up: Monitor progress on key tasks, follow up where needed, and help ensure goals are met on time.

Requirements

• Proven experience as an Executive Assistant or Personal Assistant, ideally supporting senior leadership in a fast-paced environment
• Strong exposure to digital marketing or working within a marketing-focused team, agency, or start-up — a clear understanding of marketing workflows and priorities is highly desirable
• Comfortable using and learning digital tools, including project management systems, content calendars, and marketing platforms (e.g., Google Analytics, social scheduling tools, or CRM systems)
• Exceptional attention to detail with strong problem-solving and critical thinking skills, especially when supporting campaigns or time-sensitive projects
• Excellent written and verbal communication skills, with the ability to draft and edit documents, emails, and presentations to a high standard
• Highly organised and adaptable, with the ability to manage multiple priorities and deadlines across marketing and business functions
• Strong interpersonal skills, with the ability to collaborate effectively with leadership, marketing, and cross-functional teams
• Tech-savvy and proficient in Google Workspace or Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word
• Proactive, can-do mindset — ready to take ownership and support on both routine and high-impact tasks

Personal Attributes

• Energetic, enthusiastic, and self-motivated
• Hardworking and proactive with a high sense of responsibility
• Thrives under pressure in fast-moving environments
• Resilient, solutions-focused, and maintains a positive attitude
• £30,000 - £40,000 salary (depending on experience)
• Flexible working policy — work in our office, remote, or hybrid
• Access to our coworking space in central London, including yoga classes, weekly tea time, and monthly drinks
• 25 days of holiday + public holidays, with an additional day with every year worked, up to a maximum of 30 days
• Quarterly team socials
• Working-from-home budget
• Employee referral programme
• Company pension scheme

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Marketing, and General Business

• Industries

  Advertising Services, Marketing Services, and Technology, Information and Media

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