Senior Executive Assistant

Citi; Belfast; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading global bank seeks a Senior Executive Assistant in Belfast. The role involves managing correspondence, travel arrangements, and supporting senior executives. Ideal candidates will have strong communication skills and a background in office administration within financial services.

Benefits

Award winning pension

On-site health services

Private medical insurance

Paid parental leave

Generous holiday allowance

Qualifications

• Previous office administration experience in financial services.
• Ability to quickly gain command of new systems.
• Clear and concise written and verbal communication skills.

Responsibilities

• Manage calendars, appointments, and travel arrangements.
• Process invoices and ensure compliance with policies.
• Provide high-quality support for business travel and expenses.

Skills

Communication

Detail Oriented

Self-motivated

Education

Bachelor's/University degree

Tools

Microsoft Office

Job description

Citi Belfast, Northern Ireland, United Kingdom

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Citi Belfast, Northern Ireland, United Kingdom

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Overview of Citi:

Citi is a world-leading global bank. We have approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. We provide consumers, corporations, governments, and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. We enable clients to achieve their strategic financial objectives by providing them with cutting-edge ideas, best-in-class products and solutions, and unparalleled access to capital and liquidity.

Overview of Citi:

Citi is a world-leading global bank. We have approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. We provide consumers, corporations, governments, and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. We enable clients to achieve their strategic financial objectives by providing them with cutting-edge ideas, best-in-class products and solutions, and unparalleled access to capital and liquidity.

Citi Belfast is one of the largest employers in Northern Ireland with a diverse and talented team of over 3000 people from over 40 different nationalities across our four Belfast offices.

We are the only global investment bank operating in Northern Ireland. Every day, our local experts interact with global teams in over 100 countries developing and supporting next-generation technology solutions for the enterprise and delivering critical services to the bank and its customers, to make sure we are a stronger and safer organization for our clients.

You will have a truly global reach, which will provide you with new experiences and development opportunities right here in Belfast’s iconic Titanic Quarter.

Role Overview:

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Completing Travel & Expense providing high-quality, end-to-end support for business travel, expense processing in Concur and corporate card administration
• Ensure compliance with in-policy rates for travel bookings
• Coordinate with employees for expense reimbursements
• Identify cost reduction opportunities based on spend activity
• To ensure all invoices are approved and adhere to policies
• Build relationship with business finance team
• Process invoices through Procure to Pay system including supplier set up
• Ensure suppliers are accurately paid and on time
• Invoice matching
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
  
  

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
  
  

Education:

• Bachelor's/University degree or equivalent experience
  
  

What we Offer:

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

We’ll provide you with the resources to meet your unique needs, empower you to make healthy decisions, and allow you to choose which benefits suit you and your personal life best.

Visit our Global Benefits page to learn more.

Highlights to our core benefits include:

• Award winning pension
• On-site health services
• Private medical insurance packages to suit your personal circumstances
• Paid parental leave
• Generous holiday allowance starting at 27 Days plus bank holidays; increasing with tenure
  
  

We encourage and lead inclusivity through our Pride, Disability, Multicultural, Families Matter, and Women affinity networks that are run by and for, Citi Belfast colleagues; providing them with the support they need in their personal and professional journeys and supplying them with the tools to help educate colleagues on all things related to each network to help us work better together.

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View Citi’s EEO Policy Statement and the Know Your Rights poster.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Banking, Financial Services, and Investment Banking

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