Executive Assistant

AESC UK; Sunderland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading battery technology company in Sunderland is seeking an Executive Assistant to provide high-level administrative support to the Plant Director. The role demands exceptional organisational skills, professionalism, and the ability to liaise effectively with internal teams and external partners. Responsibilities include managing the Director's calendar, preparing communications, coordinating events, and handling confidential information. The ideal candidate will have proven experience supporting senior leadership and advanced Microsoft Office proficiency.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Strong written and verbal communication skills in English.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Act as the primary point of contact for the Plant Director and other Senior leads.
• Prepare briefing materials and agendas for meetings; take accurate minutes.
• Facilitate effective communication between the Plant Director and senior leadership.

Skills

Organisational skills

Communication skills

Discretion

Microsoft Office proficiency

Time-management

Job description

About AESC

AESC (Automotive Energy Supply Corporation) is a global leader in advanced battery technology and sustainable energy solutions. Our Sunderland facility plays a pivotal role in delivering high-quality battery systems for the automotive industry. We are committed to innovation, safety, and operational excellence.

Job Summary

The Executive Assistant provides high-level administrative support to the Plant Director and ensures smooth coordination of daily activities, strategic communications, and key projects. This role demands exceptional organisational skills, professionalism, discretion, and the ability to liaise effectively with internal teams and external partners.

Key Responsibilities

Executive Support

• Act as the primary point of contact for the Plant Director and other Senior leads.
• Manage and prioritise the Director’s calendar, appointments, and travel arrangements.
• Prepare briefing materials and agendas for meetings; take accurate minutes.
• Draft, review, and distribute communications such as emails, reports, presentations, and correspondence.

Coordination & Communication

• Facilitate effective communication between the Plant Director and senior leadership, functional teams, and external stakeholders.
• Coordinate cross-departmental activities and follow up on actions to support operational goals.
• Handle confidential information with integrity and discretion.

Administrative Excellence

• Oversee office administration tasks relating to executive functions.
• Support preparation and tracking of budgets, expense reports, and financial documentation.
• Maintain organised filing systems (digital and physical) for critical documents.

Project & Event Support

• Provide support for key initiatives, projects, and special assignments.
• Coordinate internal events, team meetings, and leadership briefings.
• Support logistical needs for workshops, site visits, and external delegations.

Skills & Qualifications

Essential

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Excellent organisational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills in English.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work effectively in a fast-paced, high-priority environment.
• Discretion and professionalism in handling sensitive information.

Desirable

• Experience within manufacturing, automotive, or engineering environments.
• Knowledge of project coordination and basic financial processes.
• Ability to prioritise competing demands and adapt to change.

Personal Attributes

• Proactive and solutions-focused mindset.
• Collaborative team player with a professional demeanor.
• Ability to operate independently with minimal supervision.
• Positive attitude and commitment to operational excellence.