Executive Assistant

Parker Hannifin; Shepshed; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Competitive pay package

Company shares scheme

Discounted gym membership

Pension up to 10% company contribution

Volunteering day off

Job summary

Parker Hannifin in Shepshed is seeking an Executive Assistant to support the General Manager and Division Leadership Team. This role includes managing complex calendars, preparing meeting materials, and maintaining organized administrative records.

The ideal candidate will have a degree or equivalent and experience supporting executives in a manufacturing or global business environment. The position offers a competitive pay package, career progression opportunities, and various employee benefits, including a pension scheme.

Qualifications

• Experience supporting executives in a manufacturing or engineering environment.
• Ability to improve administrative processes.
• Demonstrated professional integrity and ethical judgment.

Responsibilities

• Manage complex executive calendars and prioritize meetings.
• Prepare meeting materials and documentation.
• Handle confidential and sensitive information.

Skills

Communication

Planning and organization

Customer focus

Adaptability

Collaboration

Education

Degree qualified or equivalent

Tools

ERP systems

Expense reporting platforms

Document management systems

Job description

Position Summary

The Executive Assistant serves as a trusted administrative partner to the General Manager and the Division Leadership Team. The role is responsible for anticipating needs, managing priorities, improving administrative workflows, and enabling leadership to focus on strategic business objectives. Success in this position requires strong attention to detail, proactive problem‑solving, and the ability to operate effectively in a fast‑paced, professional environment.

Responsibilities

• Manage complex executive calendars, including scheduling, prioritization, and coordination of internal and external meetings.
• Prepare agendas, meeting materials, presentations, reports, and follow‑up documentation.
• Screen and prioritize communications, correspondence, and requests on behalf of executive leadership.
• Handle confidential and sensitive information with a high degree of professionalism and discretion.
• Coordinate leadership meetings, business reviews, customer visits, and cross‑functional events.
• Arrange meeting logistics, including room reservations, technology support, catering, visitor coordination, and materials preparation.
• Record meeting notes, track action items and follow up with stakeholders as needed.
• Arrange domestic and international travel, including flights, lodging, transportation, visas, and itineraries.
• Prepare and process expense reports accurately and in accordance with company policy.
• Maintain organized records, files, contacts, and administrative systems.
• Support purchase requisitions, invoice processing, office supply coordination, and other business administration tasks.
• Serve as a professional point of contact for internal teams, customers, suppliers, and external partners.
• Draft, edit, and proofread correspondence, announcements, presentations, and other business materials.
• Support special projects, reporting activities, and executive initiatives as assigned.

Qualifications

• Degree qualified or equivalent.
• Experience supporting executives in a manufacturing, engineering, aerospace, industrial, or global business environment is essential.
• Familiarity with enterprise systems such as ERP, expense reporting, purchasing, or document management platforms.
• Experience coordinating executive‑level meetings, customer visits, and cross‑functional business reviews is required.
• Demonstrated ability to improve administrative processes and implement efficient work practices.
• Professional integrity: maintains confidentiality and demonstrates ethical judgment in all interactions.
• Planning and organization: prioritizes effectively, manages time efficiently, and executes with accuracy.
• Communication: conveys information clearly, professionally, and appropriately for the audience.
• Customer focus: provides responsive, service‑oriented support to internal and external stakeholders.
• Initiative: anticipates needs, identifies issues, and takes proactive action to support leadership objectives.
• Adaptability: responds effectively to changing priorities, urgent requests, and evolving business needs.
• Collaboration: builds productive relationships across functions, levels, and locations.

What We Offer

• Early finish on Fridays.
• Competitive pay package.
• Company shares scheme.
• Option to buy & sell holidays.
• Career progression opportunities.
• Discounted gym membership.
• Pension up to 10% company contribution.
• Employee Assistance Program for health & wellbeing.
• Employee Perkz – offering discounts on a wide variety of goods and services.
• Income protection.
• Employee resource groups.
• Volunteering day off.

Parker Meggitt is an equal opportunity employer, and we are committed to developing an inclusive and diverse working environment. We believe that people from different backgrounds and beliefs define who we are as a business and that building a culture of respect and appreciation will give everyone the opportunity to recognize their full potential.