Executive Administration Manager

Chesterfield Poultry; Doncaster; On-site; GBP 38,000 - 45,000; Full time

Job summary

Chesterfield Poultry seeks an experienced Executive Administration Manager in Doncaster to provide executive and personal support to the Finance Director, Managing Director and CEO. You will coordinate diaries, meetings, travel arrangements and assist with confidential matters, ensuring smooth operations at the top level.

The role demands a proactive, discreet and adaptable professional who can manage changing priorities with professionalism and a good sense of humour in a fast-paced environment.

Qualifications

• Exceptional organisational skills for diary and meeting management.
• Discretion and confidentiality when supporting senior executives.
• Ability to adapt to changing priorities and deadlines.
• Strong written and verbal communication with internal and external stakeholders.

Responsibilities

• Manage complex calendars and scheduling for senior executives.
• Coordinate domestic travel arrangements and meetings.
• Prepare briefing papers, reports, and correspondence.
• Liaise with internal and external stakeholders and maintain records.

Skills

Diary management

Calendar coordination

Executive support

Communication

Job description

Executive Administration Manager

Location: Doncaster

Salary: Up to £38,000 - £45,000 per annum

We are looking for a highly organised, proactive and personable individual who thrives in a fast-paced environment and is confident providing comprehensive executive and personal support to the Finance Director, Managing Director and CEO.

The successful candidate will be adaptable and comfortable working with individuals who may have changing priorities and requirements. They will demonstrate a positive, flexible attitude, be receptive to feedback and have the confidence to manage competing demands with discretion, professionalism and a good sense of humour.

Key attributes and responsibilities will include:

• Exceptional organisational skills: Able to manage diaries, coordinate meetings, arrange meeting rooms, organise business lunches and ensure all logistical arrangements run smoothly.
• Adaptability and flexibility: Comfortable responding to changing plans, shifting priorities and evolving requirements, remaining calm and solutions-focused.
• Executive and personal support: Providing a reliable and proactive aide to the FD, MD and CEO, including assistance with personal arrangements, holidays and the administration and coordination of their personal property portfolios.
• Strong communication skills: Confident liaising with internal and external contacts, coordinating meeting attendance and building positive working relationships.
• Self-motivation: Able to work independently, anticipate requirements, use initiative and take ownership of tasks through to completion.
• A personable approach: Friendly, approachable and professional, with the ability to build rapport at all levels and maintain a good sense of humour.
• Ability to work at pace: Comfortable managing multiple priorities, meeting deadlines and delivering a consistently high standard of support in a busy and demanding environment.

Above all, we are looking for someone who is resourceful, discreet, dependable and enjoys making life easier for those they support. Someone who can think ahead, adapt quickly and bring a positive attitude to every aspect of the role.

Overview

The Executive Assistant provides high-level administrative and organisational support to senior executives, ensuring the smooth and efficient operation of executive functions. This role requires discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, and meeting schedules
• Coordinate domestic and international travel arrangements
• Prepare briefing papers, reports, presentations, and correspondence
• Act as a key point of contact between executives and internal/external stakeholders

Meeting & Event Coordination

• Organise and attend meetings, taking accurate minutes and tracking actions
• Prepare agendas and ensure relevant documentation is circulated in advance
• Coordinate executive meetings, off-sites, and leadership meetings

Communication & Liaison

• Screen and prioritise emails, calls, and correspondence
• Draft and edit communications on behalf of executives
• Build and maintain effective relationships with stakeholders

Administrative Management

• Maintain confidential records and filing systems
• Process expenses and manage budgets where required
• Support project coordination and follow up on key deliverables

Skills & Experience Required

• Exceptional organisational and time management skills
• Strong written and verbal communication
• High level of discretion and confidentiality
• Ability to prioritise and work under pressure
• Proactive and solution-focused approach
• Strong attention to detail

Key Competencies

• Professional and approachable manner
• High level of integrity and trustworthiness
• Adaptable and resilient
• Strong interpersonal skills
• Ability to anticipate needs and act proactively