Executive Assistant

St Andrews Hospice; Scotland; On-site; GBP 31,000 - 33,000; Full time

Benefits offered by this job

Generous annual leave

Flexible working

NHS staff benefits

Employee assistance programme

Counselling services

Occupational health

Contributory pension

Learning & development

Job summary

St Andrew’s Hospice is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, Deputy CEO and Board of Trustees. The role includes diary management, drafting reports, and handling confidential information with discretion.

The successful candidate will have senior admin experience, strong communication skills, and be proficient in Microsoft Office to support a busy leadership team in Lanarkshire.

Qualifications

• Experience at senior administrative, Personal Assistant or Executive Assistant level.
• Competent with the full range of Microsoft Office.
• Proven ability to handle sensitive information with discretion.

Responsibilities

• Provide direct administrative support to the CEO, Deputy CEO and Board of Trustees.
• Draft high quality reports and minutes for the board.
• Manage diaries and coordinate meetings to meet deadlines.
• Undertake projects as directed by the CEO.

Skills

Executive support

Diary management

Communication with senior management

Data analysis

Microsoft Office proficiency

Discretion and confidentiality

Education

HNC/HND/SVQIII in Business Administration

Tools

Microsoft Office

Job description

SAH Band 4 £30,658 to £33,341 pro rata per annum

30 – 35 hours per week; Monday to Friday with some flexibility required to meet service needs

Who are we?

St Andrew’s Hospice is a registered charity providing specialist palliative care for patients with life-limiting conditions which require complex symptom management, and/or end-of-life care. It is Lanarkshire’s specialist hospice and provides multidisciplinary support for patients, their families and carers. The service is provided completely free of chargefor the adult population of North and South Lanarkshire and is open to all without distinction of race, gender or creed.

The Hospice values represent our core beliefs and act as our guiding principles at the very heart of all that we do. Our values are; Human Dignity, Compassion, Justice, Advocacy and Quality.

What is the role?

An exciting opportunity has arisen for an experienced Executive Assistant to join our award-winning team at St Andrew’s Hospice. Use your skills and experience to contribute to an organisation that truly makes a difference to patients and families across Lanarkshire.

The successful candidate will provide professional, executive level support to the CEO, Deputy CEO and Board of Trustees. The key duties and responsibilities include:

• Provide direct administrative support to the Deputy CEO/Head of Clinical Services
• Execute highly sensitive and confidential information with discretion, sensitivity, and political awareness
• Provide diary management for the CEO and Deputy CEO ensuring deadlines are achieved
• Undertake and manage specific projects as directed by the CEO
• Responsible for drafting high quality and accurate reports and correspondence
• The production of formal minutes, which accurately record decisions and actions
• Provision of a comprehensive, executive and professional service to the Board of Trustees

What we expect of you?

The successful candidate will hold an HNC/HND/SVQIII in Business Administration or other relevant subject in addition to the following:

• Relevant experience at senior administrative, Personal Assistant or Executive Assistant role
• Competent to use the full range of Microsoft Office
• Evidence of good organisational and administrative skills
• Excellent communicator who has had significant experience working with senior management/ leadership teams
• Demonstrated ability to collate and analyse data
• Flexible approach to meet the requirements of the post in an environment with changeable and/or conflicting priorities

We recognise that to continue to provide excellent care and services to patients and families, we need an amazing team around us. In order to attract, retain and reward our people, our benefits include:

• A warm and supportive working environment
• Unsocial Hours Payments (where relevant to role)
• Generous Annual Leave Entitlement
• Induction Programme
• Employee Assistance Programme
• Counselling Services
• Occupational Health
• Contributory Pension Scheme
• Flexible Working Practices
• Ongoing learning & development opportunities
• NHS Staff Benefits Scheme

Closing date for applications is: 19 th October 2026
Interview date: 29 th & 30 th October 2026

We reserve the right to close this advert early should we receive sufficient applications.

This is not an NHS appointment, and any offer is subject to receipt of satisfactory references and Disclosure. Please note that if you do not hear from us within 10 days of the closing date you have not been shortlisted on this occasion.