Executive Assistant

TN United Kingdom; Portsmouth; On-site; GBP 25,000 - 35,000; Full time

Job summary

A non-profit organisation in Portsmouth is seeking a friendly and organised Executive Assistant to provide administrative support to the Director and the wider team. The role involves managing correspondence, organising meetings, and maintaining databases. Ideal candidates will have strong IT skills and the ability to work independently while maintaining confidentiality.

Benefits

Pension scheme

Up to 25 days holiday

Qualifications

• Ability to manage and prioritise tasks.
• Experience in organising training and events.

Responsibilities

• Provide administrative services and support to the Director.
• Organise diary, meetings, and correspondence.
• Maintain databases for training and administrative purposes.

Skills

IT skills

Organisational skills

Confidentiality

Flexibility

Education

Recognised qualification in IT

Tools

PowerPoint

Spreadsheets

Job description

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Our client is a non-profit organisation operating in Portsmouth, Hampshire. They are seeking a friendly and organised Executive Assistant to join and support their team.

This role will support a key central team within the organisation, helping to fulfil their vision and implement their strategy of rejuvenation.

Our client is looking for an individual who can bring efficient and cheerful administrative support to the Director, overseeing this specific part of the organisation and the wider team.

Role Responsibilities:

1. Provide administrative services.
2. Organise diary, meetings, emails, and other correspondence; reply to correspondence and telephone messages on behalf of the Director.
3. Provide administrative support for the Director and the wider team, including:

• Arranging meetings, assisting with papers, taking and producing minutes, and writing notes as required.
• Participating in planning and implementing the team’s work programme.
• Booking, publicising, and organising training events, including conferences and courses, and supporting the team during these events.
• Ensuring hospitality for visitors.

Establish and maintain databases for training and other administrative purposes.

Manage administration for readers and licensed lay ministries, including licenses, relicensing, DBS checks, and safeguarding.

Maintain contact lists, administrative paperwork, safeguarding checks, and related databases.

Person Specification:

• Qualifications: Recognised qualification or demonstrable competence in IT skills, including managing emails, word processing, creating publicity materials, spreadsheets, PowerPoint, and databases.
• Ability to work independently and design administrative procedures.
• Ability to manage and prioritise tasks and maintain financial records.
• Ability to handle confidential information within sensitive relationships.
• Flexibility and ability to work under pressure.
• Experience in organising training, conferences, and events, including providing support during these events.
• Teamwork: Willingness to work collaboratively, cheerfully, and flexibly with colleagues; take responsibility for administration and hospitality organization.
• Other Factors: Respect for confidentiality and discretion; willingness to travel for meetings and training; flexible working days to support training.

Location: Office-based in Portsmouth, with some travel to off-site meetings and training events.

Benefits: Pension scheme; up to 25 days holiday (dependent on hours).