Executive Assistant

Via East Midlands; Newark on Trent; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

A leading company in the UK is seeking a highly professional Executive Assistant to support its Managing Director and Senior Leadership Team. This pivotal role involves executive support, meeting management, and administrative excellence while ensuring smooth operations. Ideal candidates will demonstrate strong organisational skills, discretion, and a proactive approach, with the added benefit of hybrid working options and competitive salary. Join us to make a positive impact!

Benefits

Competitive salary

Hybrid Working

Employee discounts and benefits

Additional leave

Free onsite parking

Career growth opportunities

Qualifications

• Proven experience in a similar EA or PA role at senior executive level.
• Confident, professional, and proactive approach with strong attention to detail.
• Full UK Drivers Licence with the ability to travel across Nottinghamshire Offices.

Responsibilities

• Support the management of the MD's and Senior leadership teams' inboxes.
• Schedule and coordinate meetings with internal and external stakeholders.
• Prepare and distribute Board meeting packs.

Skills

Microsoft Office skills

Organisational skills

Communication skills

Attention to Detail

Job description

Via East Midlands are seeking a highly professional and proactive Executive Assistant to provide dedicated support to our Managing Director and Senior Leadership Team based at our Head Office in Bilsthorpe.

This role is pivotal in ensuring the smooth and efficient operations of Vias Senior Leadership team, requiring exceptional organisational skills, discretion, and the ability to operate in a fast-paced, senior leadership environment.

Key Responsibilities

• Executive Support: Support the management the MDs and Senior leadership teams inboxs, drafting correspondence, preparing reports, briefing documents, and presentations.
• Meeting & Diary Management: Schedule and coordinate meetings with internal and external stakeholders, including venue and travel arrangements.
• Board Support: Prepare and distribute Board meeting packs, attend meetings, take minutes, and track follow-up actions.
• Administrative Excellence: Deliver high-quality administrative support across document production, data handling, and records management.
• Communication & Liaison: Act as the first point of contact for the MDs office, handling queries with professionalism and tact.
• Information & Action Management: Maintain accurate records of meetings and decisions, follow up on actions, and support project-related coordination.
  
  

What Were Looking For

• Proven experience in a similar EA or PA role at senior executive level.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills and the ability to interact effectively at all levels.
• Highly organised, discreet, and able to prioritise and multitask. Confident, professional, and proactive approach with strong attention to detail.
• Full UK Drivers Licence with the ability to travel across our Nottinghamshire Offices.
  
  

What can we offer?

• Competitive salary
• Hybrid Working
• Employee discounts and benefits
• Additional leave
• Free onsite parking
• Career growth opportunities within the company.
  
  

Ready to join us and make a positive impact? Apply now!