Executive Assistant

Equans UK & Ireland; Manchester; On-site; GBP 32,000 - 40,000; Full time

Benefits offered by this job

25 days leave + public holidays

Life Cover 4x annual salary

Pension scheme

Private medical insurance

CSR days

Job summary

Equans Sci-Tech in Manchester is seeking an experienced Executive Assistant to support our executive leadership team. You will provide comprehensive administrative support, manage calendars and travel, organise meetings and coordinate communications with internal and external stakeholders.

The role requires strong organisational skills, discretion with confidential information, and proficiency in Microsoft Office.

Qualifications

• Proven experience supporting senior executives.
• Excellent organisational and time management skills.
• Strong communication skills and professional demeanor.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Experience in administration or office management.

Responsibilities

• Provide calendar management, travel arrangements and meeting coordination for executives.
• Ensure smooth office operations including reception management.
• Assist in creating reports and presentations.
• Be a point of contact for internal/external communications for executives.
• Organise meetings with logistics and visitor access.
• Attend meetings and capture actions to completion.
• Support projects and identify efficiency improvements in admin processes.

Skills

Organisational skills

Administrative support

Excellent communication

MS Office proficiency

Time management

Confidential handling

Team collaboration

Tools

Microsoft Office Suite

Job description

Equans Sci-Tech are seeking to appoint an Executive Assistant to join our team in Didsbury, Manchester. The role is crucial in supporting our executive leadership team by providing efficient and timely support, whilst handling confidential information with discretion.

What you will deliver?

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements and meeting coordination.
• Ensuring the management and smooth operation of the office including management of office reception staff.
• Assist in creating reports and presentations.
• Be a point of contact for internal and external communications on behalf of the executives.
• Organise meetings ensuring all logistics and visitors access are handled efficiently.
• Attend meetings as required, assisting with capturing actions and managing to completion.
• Assist in projects and initiatives as needed, ensuring timely completion.
• Identifying opportunities to improve efficiency and steamline general office administrative processes;

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 4 times annual salary
• Company Stakeholder Pension Scheme
• Private Medical Insurance
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Excellent organisational abilities to manage multiple tasks efficiently.
• Administration skills to support office functions effectively.
• Excellent communications skills.
• Proven experience in an administrative or office management role, preferably supporting senior executives.
• Excellent time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong project-solving skills and attention to detail.
• Attention of Health and Safety matters.

Who are we?

Equans Sci-Tech is a specialist partner for mission-critical environments - cleanrooms, laboratories and manufacturing plants, providing a fully integrated, single-source approach to define, design and deliver advanced facilities with absolute certainty.

Our lifecycle management mindset and value engineering model ensure cost certainty, faster speed to market, and long-term ROI. From strategic consultation and compliant, sustainable, technology-agnostic designs to seamless delivery, handover and ongoing optimisation, we create future-proof technical facilities and drive unmatched business outcomes.

Backed by deep expertise, collaborative engagement and a culture of continuous knowledge development, we guarantee reliable, innovative solutions that support safety, sustainability and long-term success.

What’s Next

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.