Executive Assistant

Mi PA Ltd; Manchester; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Health & wellbeing

Extra holidays

Birthday day off

Discounts

Loyalty rewards

On-site gym

Job summary

Mi PA Ltd is seeking an Executive Support professional to manage a portfolio of clients within our growing team. You will own outcomes, act as a strategic partner, and mentor up to two assistants to deliver exceptional service.

You’ll coordinate priorities, oversee schedules, and drive progress to help clients focus on what matters most for their business and personal efficiency.

Qualifications

• Experience leading a team and managing clients.
• Strong organisational and time-management skills.
• Proficient with Office 365 and calendar/email management.

Responsibilities

• Act as project manager for client portfolios, planning priorities and timelines.
• Oversee assistants' work to ensure quality and accuracy.
• Drive progress, establish accountability, and keep clients on track.

Skills

Leadership

Organisation

Office 365

Project management

Client management

Job description

WHY YOU’LL LOVE WORKING HERE

• An environment we’re proud of: we’re a close-knit team of 40 passionate professionals (plus an office dog – the real boss). It’s a fast-paced, ever-growing environment where we believe work should be enjoyable as well as rewarding.
• Genuine career growth: We’re committed to team development and offer regular training, career progression, and new opportunities as the business grows. You’ll have clear guidance, achievable goals, and a genuine place to thrive.
• Your own team: you’ll have your own dedicated assistants, who you’ll lead, manage, and quality control. They’ll handle much of the day-to-day admin so you can focus on managing clients strategically. You’ll set their priorities, oversee their work, and own the results.
• Perks and benefits: a competitive starting salary of £30,000–£35,000 (with a yearly review), a full health & wellbeing suite including priority GP access, extra holidays for every year of service, an extra holiday for your birthday, and all the usual things like discounts on everything from gyms to cinema tickets, with loyalty rewards that only get better over time.
• The Day-to-Day Office: At Mi PA HQ you’ll have your choice of snacks, an on-site gym (to work those snacks off), all-day Spotify, and regular team coffees, lunches, and socials.

WHAT WILL I BE DOING?

Mi PA believes extraordinary people are at the centre of every successful business – and that’s where you come in. As part of our Executive Support team, you’ll manage a portfolio of clients, not by simply completing their to-do lists, but by owning outcomes. You’ll act as a strategic partner, project manager, and trusted adviser – helping clients streamline their lives and business, create headspace, and focus on what truly matters.

Every client relationship starts with the exceptional service our team provides – and that begins with you. You’ll have up to two assistants supporting you, but you’ll own the outcomes, leading your team with clear communication, structured project management, and high standards.

In practice, that means:

• Acting as your clients’ project manager – planning priorities, managing timelines, and coordinating deliverables.
• Overseeing your assistants’ work to ensure accuracy, quality, and consistency.
• Yes, you’ll complete hands‑on tasks as any good EA does, but your true value lies in driving progress, creating accountability, and keeping your clients on track. Many of our clients are visionaries – full of ideas, short on structure – and they rely on you to bring order, clarity, and follow-through.
• Acting as a strategic partner, not just support – understanding what your clients really need, not just what they ask for.
• Confidently managing boundaries and priorities to protect your clients’ time and ensure every decision adds genuine value.
• Anticipating needs, spotting risks, and ensuring that goals are met timely.

At Mi PA, success isn’t measured by how many tasks you complete. It’s measured by the impact you create and the results your clients feel.

IS THIS ROLE FOR ME?

• If you’re nodding along to the below, we’d love to meet you.
• You’re driven by results, not activity – you want to make a real difference, not just tick things off a list.
• You’re a natural leader and organiser, who enjoys taking ownership, owning results, and seeing projects through.
• You’re confident keeping clients accountable – helping them stay focused, prioritised, and moving forward.
• You bring structure to chaos and thrive in helping others stay on track.
• You’re reliable, dependable, and resilient.
• You’re proactive – you don’t wait to be told, you find solutions.
• You’re confident using Office 365, managing email, scheduling, and travel.