Executive Assistant

STRABAG SE; Manchester; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the construction technology sector seeks a Senior Support Professional to assist a Director. You will handle correspondence, manage schedules, and coordinate meetings while ensuring professionalism and confidentiality. Ideal candidates are detail-oriented, with a strong background in corporate support and proficiency in Microsoft Office. Join us at STRABAG and contribute to our innovative and sustainable projects across Europe.

Qualifications

• Extensive successful experience in a senior support role within a corporate environment.
• Touch typing skills with RSA Typing Skills Stage III (advanced) qualification.
• Knowledge of GDPR regulations.

Responsibilities

• Organise and manage the Director's inbox and diary.
• Manage internal/external communications and arrangements.
• Prepare presentations using PowerPoint and other media.

Skills

Interpersonal skills

Communication skills

Discretion

Organisational skills

Education

Degree or A Level standard

Tools

Microsoft Office

PowerPoint

Word

Excel

Outlook

Job description

Responsibilities:

1. Organise and manage the Director's inbox and diary.
2. Coordinate the Director's daily correspondence and communication.
3. Make all travel and accommodation arrangements, including international travel.
4. Operate as the key contact between the Directors and other senior managers.
5. Manage internal/external communications and arrangements on behalf of the Directors, including communication with other international business units.
6. Arrange external and internal meetings, as required.
7. Meet and greet key clients and senior members of business partners.
8. Organise and collate paperwork for board and management meetings, including agendas, note-taking, and follow-up on action points.
9. Organise and service the HARP project and senior management meetings.
10. Ensure the offices are always presented professionally.
11. Seek ways to streamline processes and improve efficiencies.
12. Prepare presentations using PowerPoint and other media.
13. Provide routine and ad hoc management information and reports.
14. Review documents for grammar, spelling, punctuation, formatting, and technical accuracy.

Qualifications and Skills:

1. Proficient with all Microsoft Office packages, including PowerPoint, Word, Outlook, and Excel.
2. Knowledge of GDPR regulations.
3. A good standard of education, preferably a degree, or at least A level standard.
4. Touch typing skills with RSA Typing Skills Stage III (advanced) qualification with distinction, or equivalent.
5. Discretion and trustworthiness with confidential information.
6. Extensive successful experience in a senior support role within a corporate environment.
7. Excellent interpersonal and communication skills.
8. Paralegal knowledge (desirable).
9. Experience supporting the CEO/Managing Director of a large organization.
10. German language skills (asset).
11. Previous experience within the construction industry.

Additional Information:

At STRABAG, around 86,000 people work across more than 2,400 locations worldwide. We are committed to diversity, inclusion, and equal opportunities. Our projects span building construction, civil engineering, road construction, underground engineering, bridge building, tunnelling, construction material production, project development, and building management. We aim to be the most innovative and sustainable construction technology company in Europe. Join us as we progress and achieve great things together!