Executive Assistant

SYSPRO; Manchester; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant to support three senior executives in a dynamic environment. The role involves managing calendars, communications, and logistics, ensuring maximum productivity and strategic alignment. The ideal candidate will have exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with discretion. This position offers a competitive rewards package and a hybrid working arrangement.

Benefits

Competitive rewards package

Hybrid working arrangement

Group Income Protection

Life Assurance

Employee Assistance Program

Qualifications

• 5–8 years of experience in a senior EA or Chief of Staff support role.
• Proven experience supporting C-level executives.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Draft high-quality communications and presentations.
• Organize international travel itineraries.

Skills

Organizational Skills

Communication

Confidentiality

Proactivity

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

CRM/ERP Systems

Job description

Application Deadline: 29 May 2025

Department: Sales

Location: UK

Description

We are seeking a highly capable, discreet, and confident Senior Executive Assistant to support 3 senior executives in a fast-paced, dynamic environment. This is a pivotal role that goes beyond traditional administrative tasks. The ideal candidate will act as a trusted partner to the executive—ensuring maximum productivity, enabling strategic priorities, and managing critical communications and relationships with poise and professionalism.

Key Responsibilities

• Executive Support & Calendar Management
  • Manage complex and ever-changing calendars, prioritising meetings and anticipating needs in advance.
  • Coordinate all internal and external meetings, board sessions, investor briefings, and off-site engagements.
  • Prepare detailed daily briefings, agendas, pre-reads, and follow-ups
• Communications & Stakeholder Engagement
  • Serve as a gatekeeper and liaison between the executive and internal/external stakeholders.
  • Draft high-quality communications, presentations, and correspondence.
  • Ensure prompt and appropriate follow-up on all incoming issues and queries.
• Strategic & Operational Support
  • Track key deliverables, deadlines, and priorities; ensure alignment with quarterly goals and strategic initiatives.
  • Partner closely with chiefs of staff, departmental heads, and support functions.
  • Handle confidential information with discretion and sound judgement.
  • Manage Expenses comprehensively
• Travel & Logistics
  • Organise complex international and domestic travel itineraries, including visas, accommodations, and briefing packs.
  • Anticipate issues and prepare contingency plans for smooth travel experiences.
• Project & Event Coordination
  • Support special projects, leadership offsites, and executive town halls from conception to delivery.
  • Proactively identify opportunities to improve team efficiency and executive time leverage.
    
    

Skills, Knowledge and Expertise

Must-Have Attributes:

• Proven experience supporting C-level executives or senior leaders in high-performance environments.
• Exceptional organizational skills with meticulous attention to detail.
• Gravitas and confidence to engage with board members, investors, and senior stakeholders.
• Highly proactive, anticipatory, and able to stay two steps ahead at all times.
• Ability to handle sensitive information with the highest degree of confidentiality.
• Excellent verbal and written communication skills.
• Calm under pressure and skilled at navigating ambiguity.

Technical Proficiency:

• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and modern collaboration tools (Teams, Slack, Zoom, Notion, etc.)
• Comfortable with digital scheduling, expense tools, CRM/ERP systems, and productivity dashboards.

Qualifications:

• Bachelor’s degree preferred but not essential.
• Minimum 5–8 years of experience in a senior EA or Chief of Staff support role.
  
  

Benefits

• Competitive rewards package
• Hybrid working arrangement
• Group Income Protection
• Life Assurance
• Employee Assistance Program