Executive Assistant

Lily Shippen; Manchester; On-site; GBP 40,000; Full time

Job summary

An innovative waste management company in Greater Manchester seeks a proactive Executive Assistant/Office Manager to support the CEO & CFO. The role involves managing schedules, communication, and office logistics in a dynamic environment focused on sustainability.

Qualifications

• Minimum of 2 years senior-level EA experience supporting C-Suite executives.

Responsibilities

• Manage the CEO & CFO’s calendar and coordinate travel arrangements.
• Act as the primary point of contact for internal and external stakeholders.
• Organise and prepare materials for executive meetings.

Skills

Adaptability

Interpersonal Skills

Communication

Professionalism

Job description

Our client, an innovative waste management company at the forefront of revolutionising the industry with a high focus on sustainability, is seeking a proactive Executive Assistant/Office Manager to join their busy team. With an active environment and a forward-thinking approach, they are committed to pushing boundaries and advancing sustainability processes with a focus on the environment. They are looking for a highly organised, proactive, and adaptable Executive Assistant/Office Manager to support their CEO & CFO in driving their vision forward.

Position: Executive Assistant to CEO/Office Manager

Location: Greater Manchester

Salary: £40,000 per annum. Full Time. Office based (5 days per week)

Contract: Permanent

As the Executive Assistant / Office Manager, you will play a pivotal role in managing the CEO & CFO’s daily activities, ensuring that they can focus on strategic decision-making and growth initiatives. Your role will involve a blend of traditional administrative support, project coordination, and strategic assistance to keep the executive office running smoothly by overseeing all Office Management duties. You will also serve as a liaison between the CEO, senior management, and internal teams, ensuring seamless communication across the company.

Executive Assistant Responsibilities:

• Executive Support: Manage the CEO & CFO’s calendar, schedule meetings, and coordinate travel arrangements (domestic and international).
• Communication Liaison: Act as the primary point of contact for internal and external stakeholders, ensuring clear, timely communication with all levels of the organisation.
• Meeting Coordination & Preparation: Organise and prepare materials for executive meetings, including agenda setting, minute-taking, and follow-up actions.
• Research & Reporting: Conduct research, compile data, and prepare reports or presentations as requested by the CEO.
• Confidentiality & Discretion: Handle sensitive information with utmost confidentiality, acting as a trusted confidant to the CEO.
• Event Management: Coordinate high-level events, off-site meetings, and company conferences.
• Office Management: Fully oversee office logistics and assist with ad-hoc tasks to ensure smooth day-to-day operations, including stationery, suppliers, and vendor negotiations.
• Travel Management: Coordinate complex travel arrangements and itineraries, ensuring efficiency and cost-effectiveness.

Requirements:

Experience: A minimum of 2 years senior-level EA experience supporting C-Suite executives, preferably in a fast-paced blue-chip company or similar industry.

Skills:

• Adaptability to shifting priorities and changing business needs.
• Enthusiastic, flexible, and approachable demeanor.
• Strong interpersonal skills and the ability to collaborate with various teams.
• Positive attitude and strong work ethic.
• Excellent written and verbal communication with attention to detail.
• Ability to work under pressure while maintaining professionalism.

Attributes:

• A proactive, can-do attitude with adaptability in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships at all levels.

This is an excellent opportunity to join a fast-paced and dynamic firm with close transport links to Manchester, offering the chance to work in a professional, high-performing environment. With a strong focus on growth and innovation, our client provides an exciting setting for an exceptional Executive Assistant/Office Manager looking to gain exposure to the waste management industry sector. You’ll be working alongside a collaborative and driven team, supporting key business functions and ensuring smooth day-to-day operations. This role is perfect for someone eager to grow with a market-leading company in a thriving industry.

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.

We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.