Executive Assistant

Trinity House; London; On-site; GBP 45,000; Full time

Job summary

Trinity House is seeking a proactive Executive Assistant to support its Chief Executive during a maternity leave. This role involves high-level administrative duties including governance and HR functions, working within a supportive team and contributing to a historic organisation.

Qualifications

• Considerable experience in a similar role.
• Flexible and adaptable with excellent organisational skills.
• Strong verbal and written communication skills.

Responsibilities

• Oversee the Secretary's inbox and correspondence.
• Draft and prepare reports, letters, and other documentation.
• Manage staff records and recruitment processes.

Skills

Organisational skills

Communication skills

Minute-taking

Education

A-Levels or equivalent in English

Tools

Microsoft Office

Database systems

Job description

Executive Assistant
Fixed Term - 11 Months
London
£45,000.00 - 45,000.00 per annum
41.5 hours per week

About Us
Trinity House is a charity incorporated by Royal Charter since 1514 and dedicated to safeguarding shipping and seafarers. We provide education, training and welfare support while fulfilling our statutory duty as a General Lighthouse Authority (GLA) to deliver a reliable, efficient, and cost-effective aids to navigation service for the benefit and safety of all mariners. We are also a Fraternity comprising prominent members of the maritime community.

The Role
We are seeking a highly organised and proactive Executive Assistant to support the Secretary to the Corporation and Chief Executive of its Charities during a period of maternity leave. This is a pivotal role, combining high-level administrative support with responsibility for governance, HR, and data protection functions.

Key Responsibilities
-Oversee the Secretary's inbox and correspondence
-Draft and prepare reports, letters, and other documentation
-Organise and support Court, Board, and Sub-Committee meetings, including minute-taking
-Lead on departmental Governance, HR, and Data Protection (with GLA support)
-Maintain databases and filing systems
-Maintain governance and data protection records and processes
-Manage staff records and recruitment processes
-Represent the Secretary at meetings as required
-Manage the Secretary's diary, travel, and meeting arrangements
-Liaise with internal staff and external stakeholders, including VIPs and HRH The Master's Office
About You
-Considerable experience in a similar role
-Experience in a busy office environment
-Flexible and adaptable with excellent organisational skills
-Educated to degree level or A-Levels (or equivalent) in English
-Proficient in Microsoft Office (Excel, Word, PowerPoint) and database systems
-Strong verbal and written communication skills
-Confident and accurate minute-taker

Why Join Us?
This is a unique opportunity to contribute to a historic and mission-driven organisation with a modern outlook. You'll be part of a supportive team, working in a role that offers variety, responsibility, and the chance to make a real impact.

Click here to view the role profile.

We welcome qualified individuals to apply and we look forward to reviewing your applications for this exciting opportunity. We are committed to equity within a respectful, diverse and inclusive environment.

If you are interested in applying for this position, please complete the online application process, by submitting your CV along with a supporting statement, evidencing how you meet the role requirements.