Executive Assistant

Trinity Life Sciences; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the life sciences sector is looking for an Executive Assistant to support its Senior Leadership Team. The role involves managing schedules, coordinating meetings, and ensuring smooth operations. Ideal candidates will have strong organizational skills and experience in high-level administrative support.

Qualifications

• 3+ years of Admin Assistant experience providing direct high-level support.
• Skilled in organization and time management.
• Experience juggling multiple tasks and meeting deadlines.

Responsibilities

• Schedule and coordinate executive or client-facing meetings.
• Assist with both external and internal meetings.
• Organize large workshops, meetings, or events.

Skills

Organization

Time Management

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Job Details

Job Location: United Kingdom - LONDON, GB-LND

Salary Range: Undisclosed

Description

Trinity Life Sciences is seeking a motivated and experienced Executive Assistant to join our Evidence, Value, Access and Pricing Senior Leadership Team (EVAP). You'll provide invaluable support to multiple members of Senior Leadership, in addition to partnering with other Executive Assistants, Project Managers, Project Coordinators and other teams as needed.

With exposure to all levels of the company, you have the potential to develop a great working relationship and promote the company’s award-winning culture and vision.

Reporting to one of the Senior Leaders you support, but partnering with all of them equally, this role embeds the Executive Assistant within the working groups of their Leaders. Intellectual curiosity and a desire to grow business acumen is essential. The ideal candidate must have a keen sense of time management, logistics planning, organization, and attention to detail – with an ability to gather and summarize data, make decisions, and find answers. This role is collaborative, calendar and travel heavy.

Position Responsibilities

• Enable those you support to navigate their workloads and priorities with ease and punctuality
• Provide strategic business partnership to each assigned Leader; needs will vary by leader, and may include:
• Coordinateaccount planning discussions and subsequent follow-ups
• Assistwith team oversight or meetings with Direct/2nd Level Reports
• Coordinateaction items related to project and team productivity, training, project staffing
• Coordinateonboarding schedules for the Leaders’ new direct reports
• Participatein internal team meetings or events as an embedded member of each Leader’s team

You'll manage essential administrative activities for each Senior Leaders that you support:

• Schedule and coordinate executive or client-facing meetings that the Leader will be driving. This includes calendaring to ensure attendance of key project members or clients, kicking off meeting phone/web access, anticipating changes, and managing/rescheduling priorities
• Assistwith both external and internal meetings - preparing meeting logistics, coordinating preparation and distribution of materials, recording notes and driving action items to ensure tasks are accomplished in a timely manner
• Organize large workshops, meetings, or events - both independently or in collaboration with the Executive Assistants of other Leaders
• Coordinate with our travel agency to book all aspects of business travel (both domestic and international), including but not limited to booking flights, hotels and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary
• Welcome and escort visitors and clients throughout the office

Qualifications

Education: Bachelor’s degree preferred.

Work Experience:

• 3+ years of Admin Assistant experience providing direct high-level support
• Solid experience to identify, analyze, and solve problems with creative and successful solutions
• Skilled and experienced in the art of organization and time management
• Demonstrated success in being tuned in to leaders, peers, and others for relationships and strong teamwork purposes
• Experience juggling multiple tasks and meeting deadlines

Knowledge, Skills, and Abilities:

• Intellectual curiosity and desire to learn and apply business acumen in the life sciences or professional services industries
• Excellent written and oral communication skills
• Comfort interacting professionally and with ease, with varying levels of business professionals both within and outside the organization, as a positive representative of the leadership team
• Proficient experience and comfort using Microsoft Office products, including Outlook, Word, PowerPoint, and Excel
• Organized and detail oriented with a focus on accuracy and excellence
• Solid judgement and discretion when it comes to sensitive/confidential information
• Self-motivated, takes initiative and pride in contributing to a cohesive team and smooth office operation
• Uses an inclusive approach to collaboration, and strives to reduce unconscious bias
• Team player who is willing to assume additional responsibilities, as needed, outside the scope of day-to-day job function.

About Us

Trinity Life Sciences is a trusted strategic commercialization partner, providing evidence-based solutions for the life sciences. With 25 years of experience, Trinity is committed to revolutionizing the commercial model by providing exceptional levels of service, powerful tools, and data-driven insights. Trinity’s range of products and solutions includes industry-leading benchmarking solutions, powered by TGaS Advisors. To learn more about how Trinity is elevating life sciences and driving evidence to action, visit trinitylifesciences.com.

Trinity’s Commitment to Diversity, Equity & Inclusion

Trinity Life Sciences is an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. Trinity is committed to the principles of diversity, equity, and inclusion and to providing employees with a work environment that is free of discrimination and harassment. All employment decisions at Trinity are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, disability, ethnicity, gender identity or expression, family, parental, or veteran status, and/or any other status based on identity or that is protected by the laws or regulations in the locations where we operate. Trinity will not tolerate any form of discrimination or harassment and encourages applicants of all ages and identities.

For more information about Trinity’s commitment to diversity, equity, and inclusion, you can visit our website.