Executive Assistant

Valarian; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

Valarian Technologies seeks an Executive Assistant to support its leadership team in London. In this role, you'll manage executive schedules, coordinate travel, and ensure smooth operational flow, while working in a collaborative environment focused on innovative technology solutions. Ideal candidates will have a proactive approach, exceptional organizational skills, and experience in the tech industry.

Benefits

Competitive salary and equity grants

Employer pension contributions

Platinum healthcare benefit

Hybrid work arrangements

Generous holiday calendar and PTO

Qualifications

• 3+ years of experience as an Executive Assistant or similar role, preferably in tech.
• Exceptional organizational skills and attention to detail.
• Comfortable multitasking in a fast-paced environment.

Responsibilities

• Coordinate executive calendars, schedule meetings, and triage emails.
• Organize agendas and prep materials for meetings.
• Book travel and accommodations for domestic and international trips.

Skills

Organizational skills

Communication

Discretion

Proactiveness

Emotional intelligence

Multitasking

Tools

Google Workspace

Slack

Notion

Job description

Valarian Technologies is a dual-use technology company building critical tools to safeguard the future in an era of evolving global security challenges. We're rethinking security beyond traditional military domains, addressing asymmetric threats that impact our technological advantage, economic strength, and democratic institutions.

We build Acra – the platform foundation for everything we do as a dual-use technology company. The platform’s name, rooted in the Greek word for citadel (or, fortress), reflects the design and purpose of our infrastructure-agnostic secure enclaves: protecting critical data. Some of the government and commercial workflows include: increased operational resiliency for mission-critical systems and functions; enabling organizations to more quickly and widely adopt emerging technologies while ensuring the integrity of their intellectual property; information flow during disaster response scenarios, and zero-trust / least-privilege environments for M&A, attorney-client privileged communications, etc. And we’ve only scratched the surface.

At our core, we're driven by a shared mission and a belief in making a tangible impact on our world. Whether you join our London HQ or the wider global organisation, you’ll be a part of collaborative, high-performing teams, creating cutting-edge software, platforms, and infrastructure.

The Role

We are seeking a highly motivated and experienced Executive Assistant to join our growing team. As an EA, you will play a critical role in supporting our leadership team and helping to keep the company running smoothly.

You’ll work directly with our CEO and/or other members of the executive team to manage their day-to-day operations, prioritise time effectively, and ensure they stay focused on what matters most. You’ll play a critical role in keeping our leaders organised, informed and prepared – acting as a trusted partner in the fast-paced environment of a growing tech company.

The Responsibilities:

·Calendar & Email Management: Coordinate and manage executive calendars, schedule meetings (internal and external), and triage email correspondence.

·Meeting Preparation: Organise agendas, prep materials, and take notes during key meetings; track action items and follow-ups.

·Travel Coordination: Book travel, accommodations, and build efficient itineraries for domestic and international trips.

·Internal Communication: Serve as a liaison between executives and internal teams, ensuring smooth information flow.

·Project Support: Assist with special projects including research, presentation preparation, and event planning.

·Operational Support: Help establish and improve internal processes, systems, and documentation.

·Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

Qualifications

•3+ years of experience as an Executive Assistant or similar role (start up or tech experience strongly preferred).

•Exceptional organisational skills or attention to detail.

•Excellent written and verbal communication.

•High level of discretion and emotional intelligence.

•Proactive, resourceful, and thrives in a fast-paced environment.

•Comfortable with tech tools like Google Workspace, Slack, Notion and project management tools.

•Ability to multitask and prioritise under pressure.

•Flexible, positive attitude and a ‘no task too small’ mindset.

•Experience supporting C-level executives or Founders would be preferable.

Salary & Benefits

•Competitive salary and equity grants

•Employer pension contributions;

oUK roles include enhanced employer pension contributions

oUS roles include 401(k) retirement savings plan – traditional and Roth

•Platinum healthcare benefit;

oFor US roles, we offer comprehensive medical, dental and vision plans at little to no cost to you

oFor UK roles, Valarian will cover the full cost of the Private Medical Insurance (PMI) premium for an employee and dependents

•Basic Life / AD&D and long-term disability insurance 100% covered by Valarian

•Hybrid work arrangements are managed at team level

•Generous holiday calendar and PTO

•Relocation assistance (depending on role eligibility)