Executive Assistant

Lily Shippen; London; On-site; GBP 50,000 - 60,000; Full time

Job summary

Lily Shippen is seeking an Executive Assistant to support the CEO of a dynamic music management company in London. This role offers the opportunity to thrive in a fast-paced environment while managing high-level administrative tasks and supporting strategic initiatives. The successful candidate will possess strong organisational skills and a proactive attitude, with flexibility to adapt to the evolving needs of the CEO and the company.

Qualifications

• 3+ years of experience as an Executive Assistant supporting senior executives.
• Proficient in Microsoft Office and cloud-based tools, with strong communication skills
• Demonstrated ability to handle sensitive information with discretion.

Responsibilities

• Provide high-level administrative support to the CEO including managing schedules and communications.
• Organise travel arrangements for the CEO and manage logistics for business meetings.
• Assist in managing key projects and initiatives, ensuring deadlines are met.

Skills

Organisational skills

Communication skills

Attention to detail

Interpersonal skills

Ability to multitask

Education

Relevant experience as an Executive Assistant

Tools

Microsoft Office Suite

Google Workspace

Job description

This range is provided by Lily Shippen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Lily Shippen

Founder of Lily Shippen | Founder of eavolve | Specialist in Recruiting, Developing & Empowering Exceptional EAs, PAs, and Chiefs of Staff

Our client is seeking a highly organised, experienced and proactive Executive Assistant to support the dynamic and fast-paced needs of the Founder of a leading music management company based in London. This is a key role requiring someone who thrives under pressure, can manage multiple priorities to tight deadlines and has a genuine passion for working within a creative environment. The successful candidate will be based in their central London office, working closely with the Founder to provide high-level administrative and strategic support in an environment that demands confidentiality, initiative and discretion. They are looking for this new addition to join to support their CEO in his pivotal role.

Location: London

Salary: £50,000- £60,000 per annum. Full Time. Full time office based.

Contract: Permanent

Consultant: [e-mail] - Please contact Charley directly with any enquiries

This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company’s operations. As EA to the CEO, you will act as the right hand to the CEO, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations. Your role will evolve with the company’s growth and you will have the flexibility to define key responsibilities that support the CEO’s effectiveness in driving the vision and success of the business.

EA Responsibilities:

• Executive Support: Provide high-level administrative support to the CEO, managing their schedule, meetings and communication and introducing systems to benefit the smooth running of the team. Coordinate and prioritise emails, phone calls and meeting requests on behalf of the CEO. Assist in the preparation of reports and documents for meetings and events.
• Travel & Logistics: Organise national travel arrangements for the CEO and ground transportation for both business and personal trips
• Meeting Coordination: Prepare agendas, ensure all materials are ready for CEO meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events.
• Project Management Support: Assist in managing key projects and initiatives by ensuring deadlines are met and tracking progress. Act as a liaison between the CEO and other senior leaders, ensuring smooth communication and effective implementation of initiatives.
• Research & Analysis: Conduct research and provide the CEO with relevant information and updates on industry trends, competitors and emerging opportunities within the supported living sector.
• General Administrative Duties: Provide support with office management, ensuring the CEO's office is organised and equipped with necessary supplies. Handle confidential information with integrity and discretion.
• Other Duties as Required: Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
• Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with discretion and professionalism.
• High level of initiative and ability to work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom).
• Mac OS proficiency an advantage but not essential.
• Flexibility and willingness to travel across the UK once or twice a month for meetings.

Skills & Qualifications:

• Proven 3 years + experience as an Executive Assistant within a corporate/blue chip company.

Skills:

• Excellent communication skills both written and verbal.
• Adaptability to shifting priorities and changing business needs.
• Enthusiastic, flexible and approachable demeanour.
• Strong interpersonal skills and the ability to collaborate with various teams.
• Strong attention to detail.
• Ability to remain professionally calm within an ever-changing environment.
• Ability to work under pressure while maintaining professionalism.

Attributes:

• A proactive, can-do attitude with adaptability in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships at all levels.

This is an excellent opportunity to join a fast-paced and leader in the sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain exposure across the music management sector. You’ll be working alongside a collaborative and driven team, supporting key business functions and ensuring smooth day-to-day operations. This role is perfect for someone eager to grow with a market leading company in an exciting industry.

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.

We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Lily Shippen by 2x

Get notified about new Executive Assistant jobs in London Area, United Kingdom.

London, England, United Kingdom 1 day ago

Greater London, England, United Kingdom 3 weeks ago

City Of London, England, United Kingdom £47,000.00-£50,000.00 2 weeks ago

Executive Assistant to Founder/Chief Executive Officer

Greater London, England, United Kingdom 1 day ago

London, England, United Kingdom 4 months ago

Executive Assistant , Amazon Global Sales- UKI

London, England, United Kingdom 2 weeks ago

London Area, United Kingdom $85,000.00-$125,000.00 6 days ago

City Of London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 2 months ago

London, England, United Kingdom 6 days ago

City Of London, England, United Kingdom £120,000.00-£200,000.00 23 hours ago

Hammersmith, England, United Kingdom 1 week ago

London, England, United Kingdom 3 hours ago

London, England, United Kingdom 6 days ago

London, England, United Kingdom 16 hours ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 4 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.