Executive Assistant

Orla Rose Associates; London; Hybrid; GBP 40,000 - 70,000; Full time

Job summary

A leading fintech startup is seeking an Executive Assistant to support the CEO and leadership. This role is crucial in managing schedules, coordinating logistics, and overseeing office operations in a fast-paced environment. The ideal candidate will have strong organizational skills, attention to detail, and a proactive mindset.

Benefits

Competitive salary and potential for equity participation

Pension and wellbeing support

Personal development budget

Flexible working (4 days in-office, 1 day remote)

Qualifications

• 4+ years’ experience in a similar role, ideally in fintech.
• Experience supporting C-level executives and managing multiple priorities.
• Experience with people/HR systems is a plus.

Responsibilities

• Manage schedules, coordinates logistics, and handle sensitive communication.
• Oversee office operations, manage IT equipment and supplies.
• Support onboarding and maintain HR systems.

Skills

Organizational Skills

Communication

Time Management

Attention to Detail

Discretion

Tech-Savvy

Tools

Google Workspace

Job description

This range is provided by Orla Rose Associates. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Orla Rose Associates

About Us

We’re an ambitious start-up in the fintech trading platform space, building cutting-edge tools to empower modern traders. Backed by industry expertise and driven by innovation, we’re growing rapidly and looking for an exceptional Executive Assistant to be the central hub of support for our leadership team and the wider business.

This is a rare opportunity to join at an early stage and help shape the culture, rhythm, and efficiency of a high-performance environment.

The Role

We’re seeking a proactive and highly organized Executive Assistant who will work closely with the CEO and leadership team to keep operations running smoothly. You will be the go-to person for managing schedules, coordinating logistics, handling sensitive communication, and supporting internal operations.

In addition to EA duties, you'll take ownership of the office experience and support light people management tasks such as onboarding and internal communications.

This role is ideal for someone with strong organisational instincts, a keen sense of discretion, and a passion for creating structure in a dynamic start-up setting.

Key Responsibilities

Executive Assistant

• Provide direct support to the CEO and leadership team: calendar management, meeting coordination, travel arrangements, and inbox oversight.
• Prepare presentations, briefing documents, reports, and agendas.
• Act as a gatekeeper and liaison between executives and internal/external stakeholders.
• Track and follow up on action items from leadership meetings.
• Maintain high confidentiality and professionalism in all matters.

Office Manager

• Oversee smooth daily operations of the London office.
• Coordinate with suppliers, landlords, and service providers.
• Manage office supplies, IT equipment, and general upkeep.
• Organise team events, offsites, socials, and all-hands meetings.
• Champion a welcoming, professional and efficient workplace experience.

People Operations

• Support onboarding of new hires (IT setup, welcome packs, intro scheduling).
• Coordinate internal comms, employee records, and policy updates.
• Help maintain our HR systems and assist with people-related queries.
• Assist with basic people reporting and compliance tasks.
• Work alongside external HR advisors where needed.

Requirements

• 4+ years’ experience in an Executive Assistant, Team Assistant, or Office Manager role—ideally in a fintech or financial services environment.
• Proven experience supporting C-level executives and managing multiple priorities.
• Exceptional organisational skills, attention to detail, and time management.
• Strong communication and interpersonal skills with a “no task too small” mindset.
• High integrity and discretion when handling confidential information.
• Tech-savvy with experience using Google Workspace, calendar tools, and productivity software.
• Experience with people/HR systems or light HR tasks a plus, but not required.

What We Offer

• A pivotal role in shaping the daily rhythm and culture of a growing fintech startup.
• Autonomy and trust to build systems and processes that work.
• Competitive salary and potential for equity participation.
• Modern, central office space and team environment.
• Benefits including pension, wellbeing support, and personal development budget.
• Flexible hybrid working (4 days in-office, 1 day remote).

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Investment Management, and Investment Banking

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