Executive Assistant

UCL AI Centre; London; Hybrid; GBP 43,000 - 52,000; Full time

Job summary

UCL AI Centre is seeking an Executive Assistant to support senior directors. This role, based in London, involves managing diaries, coordinating events, and servicing committees. The ideal candidate should have extensive experience working with senior stakeholders and a proactive approach to their work, contributing to the smooth operation of the executive office.

Benefits

41 Days holiday

Additional annual leave purchase scheme

Defined benefit career average revalued earnings pension scheme

Cycle to work scheme

On-Site nursery

On-site gym

Qualifications

• Experience working with multiple senior stakeholders.
• Exceptional skills in diary management and event management.
• Ability to work independently and proactively.

Responsibilities

• Provide executive assistant support to up to 3 senior directors.
• Enable day-to-day management routines enhancing directors' work.
• Work across UCL campus as required.

Skills

Diary Management

Committee Servicing

Event Management

Stakeholder Management

Job description

Join to apply for the Executive Assistant role at UCL AI Centre

Join to apply for the Executive Assistant role at UCL AI Centre

Ref Number B01-05076 Professional Expertise Administration and Business Support Department Vice-President (Operations) (B01) Location London Working Pattern Full time Salary £43,374 £51,860 Contract Type Fixed-term Working Type Hybrid Available for Secondment Yes Closing Date 26-Jun-2025

About Us

UCL is a world leading, global top 10 university. Made up of 11 faculties and additional central professional services (PS) teams, we employ 17,000 people to deliver ground-breaking research and exceptional teaching. Executive Support for leadership roles within Professional Services departments sits under the management of Business Operations Services (BOS), part of the PS Hub.

About The Role

Please note we have 2 x fixed-term maternity cover roles available, one for 12 months and one for 7 months.

Interviews will take place on June 30th.

The successful candidate will provide executive assistant support to up to 3 senior directors, enabling the day-to-day management routines that enhance the work and impact of the directors.

About You

We are looking for an experienced Executive Assistant with an ability to work independently and proactively. The successful candidate will have extensive experience working with multiple senior stakeholders simultaneously, committee servicing including minute taking and event management as well as exceptional diary management skills. This post will require the EA to work across the UCL campus as and when required (occasionally on short notice) and applicants therefore should be available to work in office between 20-80%.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance
  
  

Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women.

You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: PSH BOS Executive Assistant JD 2022 (004) (1) (1).pdf

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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