Executive Assistant

THE READER ORGANISATION; Liverpool; On-site; GBP 17,000 - 28,000; Part time

Job summary

The Reader Organisation is recruiting an Executive Assistant to support the governance function and senior management. The role encompasses executive secretarial duties, Company Secretary responsibilities, and diary management for the Managing Director.

Based at Calderstones Park, Liverpool, the role offers 20 hours per week with possible flexibility across 3–4 days, and requires attendance at quarterly Board meetings. Permanent contract with a pro rata salary of £28,419.15.

Qualifications

• Experience providing executive governance and board support.
• Strong diary management and clerical organisation.
• Discretion and ability to balance competing deadlines.

Responsibilities

• Provide admin, secretarial and practical support to The Reader’s Boards and senior management.
• Fulfill Company Secretary role and ensure governance requirements are met.
• Support diary management for the Managing Director and supervise the Administrative Assistant.

Skills

Governance support

Board secretarial

Diary management

Attention to detail

Job description

Executive Assistant

This role manages the Executive Support function - a most valued ‘engine room’ that enables so much to happen, often from behind the scenes from governance to key meetings and events. It requires an experienced, organised individual to provide advanced administrative, secretarial and practical support to The Reader’s non-executive Boards (Board of Trustees, it’s sub committees and the Calderstones Mansion
House Community Interest Company Board of Directors) and The Reader’s senior management team - the directors group.

The role is responsible for ensuring all governance requirements are complied with and The Reader’s Boards are supported to fulfill their duties. It also fulfills the Company Secretary role. The role also provides diary management support to the Managing Director, line manages the Administrative Assistant with whom it works to provide broader internal administrative duties for the senior management team. The role requires someone who enjoys supporting others and working with a variety of people; it is comfortable acting on their own initiative, works with discretion and a high attention to detail and can juggle and prioritise competing deadlines and requests.

In return, you will work with a great variety of creative, passionate people and volunteers; you’ll be part of key conversations and meetings that ensure the smooth running and strategic development of The Reader as an organisation. You will participate regularly in Shared Reading and have the opportunity to work both flexibly but also in The Reader’s HQ in the beautiful Calderstones Park.

Based at

Calderstones Park, Liverpool, L18 3JB

Hours

20 hours per week / 0.57 FTE (We can offer some flexibility in how the hours are worked. However, the successful candidate will be required to work across 3 or 4 days per week, including Tuesdays and Thursdays. There will also be a requirement to work 9am-5pm on the days of our quarterly Board meetings and any Board away days)

Rate of pay

£28,419.15 (pro rata)

Duration

Permanent

Reporting to

Director of Finance, Governance and Commercial Planning

Deadline

9am, Friday 30th October