Executive Assistant

Lowe Rental; Lisburn; On-site; GBP 45,000 - 65,000; Full time

Job summary

Lowe is seeking an experienced Executive Assistant to provide proactive, high-level support to the CEO and CFO. The role involves managing complex diaries, coordinating travel, and preparing briefing materials to enable efficient executive operations.

The successful candidate will be highly organized, discreet and capable of handling sensitive information while engaging effectively with senior stakeholders across a fast-paced, entrepreneurial environment.

Qualifications

• Significant experience supporting senior leaders or C-Suite executives in an EA or similar role.
• Strong diary, travel, and meetings management in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication; confident with senior stakeholders.
• High attention to detail and advanced time-management skills.
• Proactive, solutions-focused approach and initiative.

Responsibilities

• Proactively manage CEO and CFO schedules, diaries, meetings and priorities.
• Coordinate domestic and international travel arrangements and logistics.
• Prepare high-quality documents, reports and briefing packs for meetings.
• Act as a key point of contact for internal and external stakeholders.
• Maintain confidentiality and handle sensitive information appropriately.

Skills

Executive support

C-Suite experience

Diary management

Travel coordination

Meetings coordination

Discretion

Communication skills

Proactive problem solving

MS Office proficiency

Tools

Outlook

Word

PowerPoint

Excel

Job description

We are Lowe, a globally recognized brand for innovation, ambition and high quality.

Lowe Rental is the world’s leading refrigeration and catering equipment supplier to major food exhibitions, sporting events and retailers across the globe; from the Singapore Formula 1 Grand Prix to Glastonbury we provide high quality rental solutions to help our clients entertain and delight their customers.

Beijing to Boston, Berlin to Belfast, we are an entrepreneurial organization and take pride in our ability to provide innovative products and services to our impressive client-base.

The Role

The Executive Assistant opportunity is a pivotal role within Lowe’s business. The successful candidate will provide proactive, high-level support to the CEO and CFO, expertly managing complex diaries, priorities and logistics while ensuring the smooth day-to-day running of executive activities.

This role requires exceptional organisation, sound judgement and absolute discretion.

The Executive Assistant will act as a trusted partner to the CEO and CFO and will:

• Proactively manage the CEO and CFO’s schedules, diaries, meetings and priorities to maximise efficiency and effective use of time;
• Coordinate domestic and international travel arrangements, including itineraries, bookings and supporting logistics;
• Prepare and distribute high-quality documentation, reports, meeting packs, presentations and briefing materials;
• Act as a key point of contact on behalf of the CEO and CFO, building strong working relationships with internal and external stakeholders;
• Anticipate executive needs, use sound judgement to resolve issues and handle highly sensitive information with complete discretion;
• Provide administrative and coordination support for meetings, projects and other business priorities as required.

Any ad-hoc duties as required.

As a people-orientated organisation, candidates must demonstrate a strong match for our vibrant entrepreneurial culture and our core values; Listen, Empower, Innovate and Accomplish.

This is an ideal opportunity for a highly organised, professional and proactive individual who thrives in a fast-paced environment and can provide polished support at senior executive level.

Candidates must also possess the following skills and experience:

• Significant experience supporting senior leaders or C-Suite executives in an Executive Assistant or similar role within a fast-paced organisation;
• Strong experience managing complex diaries, travel arrangements, meetings and shifting priorities;
• Demonstrable ability to handle confidential and sensitive information with professionalism and discretion;
• Excellent written and verbal communication skills, with the confidence to engage effectively with senior stakeholders;
• Advanced organisational and time management skills, with the ability to manage multiple deadlines and competing demands;
• High attention to detail and the ability to produce accurate, polished documents and presentations;
• Proficiency across the Microsoft Office suite, including Outlook, Word, PowerPoint and Excel;
• A proactive, solutions-focused approach with the ability to anticipate needs and take initiative;
• Exceptional candidates who do not meet every criterion may still be considered if they can demonstrate the necessary skills and experience.

Lowe is an equal opportunities employer and committed to a diverse workforce. We are incredibly selective in our hiring and shortlisting for this vacancy will be completed on the basis of merit. Candidates should tailor their CVs to reflect our essential criteria.

As part of ISO certified organisation you will be required to follow the policies and procedures on Information Security Management in place globally at Lowe. As an employee of Lowe, you may have access to various company Assets and will be required to maintain the level of security as identified for each asset.