Executive Assistant

The Progeny Group; Leeds; On-site; GBP 60,000 - 90,000; Full time

Job summary

The Progeny Group seeks an Executive Assistant to the CEO in Leeds to enable the CEO to operate effectively across the business, Board, investors and key external stakeholders. You will own complex scheduling, manage confidential matters and coordinate governance processes in a fast-paced private equity environment.

Responsibilities include diary management, board support, meeting logistics and preparing ExCo minutes, with a strong emphasis on discretion, judgement and proactive prioritisation

Qualifications

• Significant experience supporting CEOs or senior executives in fast-paced corporate settings.
• Strong board administration and governance experience is essential.
• Exceptional diary management and organisational skills are required.
• Confident engaging with Board members, investors and senior stakeholders.
• Excellent communication, attention to detail and judgement are expected.
• Highly proactive and able to manage confidential information.

Responsibilities

• Proactively manage the CEO's diary, priorities and commitments.
• Ensure the CEO is prepared for key meetings, decisions and external engagements.
• Anticipate scheduling conflicts and align with board cycles.
• Handle highly confidential information with discretion.
• Prepare and coordinate ExCo meeting minutes, actions and follow-ups.
• Maintain action trackers and ensure agreed actions are completed.
• Support governance processes and maintain document control standards.
• Coordinate materials and information for Board and investor meetings.
• Build strong relationships with senior leaders, EAs and external stakeholders.

Skills

CEO support

Board governance

Diary management

Stakeholder engagement

Communication

Confidentiality

Education

Degree-level education

Governance qualifications

Job description

Role Purpose

The Executive Assistant to the CEO is a highly trusted and commercially aware partner, providing exceptional executive support and enabling the CEO to operate effectively across the business, Board, shareholders, investors and key external stakeholders.

The role is responsible for ensuring the CEO's time, priorities and information are managed with precision, with particular ownership of complex scheduling. In coordination with the Chief of Staff ensuring the CEO is prepared for Board, investment, executive meetings and key stakeholder engagements.

Operating in a fast-paced and highly confidential private equity environment, the Executive Assistant will anticipate requirements, exercise sound judgement and ensure the CEO is fully prepared for critical meetings, decisions and engagements.

Key Responsibilities

CEO Support

• Proactively manage the CEO's diary, priorities and commitments.
• Ensure the CEO is prepared for key meetings, decisions and external engagements.
• Anticipate and resolve scheduling conflicts and business priorities.
• Handle highly confidential information with discretion.

Executive & Board Support

• Prepare and coordinate ExCo meeting minutes, actions and follow-ups.
• Maintain action trackers and ensure agreed actions are completed.
• Support governance processes and maintain document control standards.

Diary & Meeting Management

• Manage a complex and constantly changing schedule.
• Coordinate senior stakeholder meetings across multiple locations and time zones.
• Organise meeting logistics, papers, briefings and follow-up actions.
• Protect time for strategic planning and key business priorities.

Stakeholder Management

• Support communication between the CEO, Board members, investors and shareholders.
• Coordinate materials and information for Board and investor meetings.
• Build strong relationships with senior leaders, EAs and external stakeholders.

Skills & Experience

• Significant experience supporting CEOs or senior executives within a fast-paced corporate environment.
• Strong board administration and governance experience.
• Exceptional diary management and organisational skills.
• Confident engaging with Board members, investors and senior stakeholders.
• Excellent communication, attention to detail and judgement.
• Highly proactive, resilient and able to manage confidential information.

Education

Degree-level education or equivalent experience. Executive support, governance or business administration qualifications are desirable but not essential.