Executive Assistant

Egis; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Job summary

Egis is recruiting an Executive Assistant to provide high-level support to the CEO and partner with the Senior Leadership Team. This highly visible role requires a proactive, solutions-oriented mindset in a fast-paced studio environment.

The successful candidate will coordinate complex diaries, travel, agendas, and input materials, while ensuring confidentiality and seamless liaison with internal and external stakeholders for effective decision-making.

Qualifications

• Significant experience at C-suite executive level within a complex, fast-paced organisation.
• Experience preparing board papers and supporting governance processes.
• Exceptional diary, meeting, and stakeholder management skills.
• Outstanding organisational abilities with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and remain calm under pressure.
• Proven experience handling highly confidential information.
• Proficiency with Microsoft 365 tools.
• Comfortable working independently and anticipating needs before they arise.

Responsibilities

• Provide comprehensive executive support to the CEO and Senior Leadership Team.
• Manage diaries, travel arrangements, itineraries and meeting logistics.
• Prepare meeting materials and input such as agendas.
• Screen and prioritise incoming correspondence and requests.
• Liaise between executives and stakeholders, ensuring follow-through and confidentiality.
• Lead the preparation and distribution of board papers and governance materials.
• Support board and committee meetings, agendas, minutes, and follow-up actions.
• Coordinate leadership meetings, executive forums and reviews, with briefing packs.

Skills

C-suite experience

Diary management

Board governance support

Stakeholder management

Communication skills

Microsoft 365 proficiency

Travel coordination

Tools

Microsoft 365

Job description

About Us

10N is the collective of urbanism, architecture and related design experts brought together by Egis Group.

Together we are dedication to addressing the challenges and complexities of the climate emergency, increasing urbanisation and leading the field in sustainable city making.

10N brings together 1600 creative talents based in 24 studios across five continents from member practices WW+P, 10 Design, FIA, dhk Architects. U+A and Omrania.

About the Role

The Role

We are seeking an exceptional Executive Assistant to provide high-level support to our CEO while also partnering with members of the Senior Leadership Team. This is a highly visible role that is ideal for someone who thrives in a fast-paced environment, enjoys balancing diverse responsibilities, and brings a proactive, solutions-oriented mindset.

The successful candidate will be a trusted partner to leadership and a central point of coordination for the wider team.

Key Responsibilities

Executive Support

• Provide comprehensive executive support to the CEO and members of the Senior Leadership Team.
• Manage complex and frequently changing diaries, ensuring priorities are aligned with business objectives.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare meeting logistics as required, and coordinate/prepare input materials such as agendas.
• Screen, prioritise, and manage incoming correspondence and requests.
• Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-through.
• Maintain confidentiality and exercise sound judgement in all interactions.

Board & Governance Support

• Lead the preparation, coordination, and distribution of board papers and executive committee materials.
• Work closely with senior leaders to gather, review, and consolidate information for board meetings, ensuring deadlines are met and documentation is accurate and professionally presented.
• Support the organisation of Board and Committee meetings, including agendas, minutes, actions, and follow-up activities

Meeting Coordination

• Coordinate leadership meetings, executive forums, off-sites, and business reviews.
• Prepare meeting agendas, briefing packs, presentations, and supporting materials.
• Track actions, decisions, and key deliverables arising from meetings.

Stakeholder Management

• Build strong relationships with senior internal and external stakeholders.
• Act as a central point of coordination across functions, ensuring seamless communication and execution.

What do we need from you

Skills & Experience

• Significant experience at C-suite executive level within a complex, fast-paced organisation.
• Experience preparing board papers and supporting governance processes.
• Exceptional diary, meeting, and stakeholder management skills.
• Outstanding organisational abilities with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and remain calm under pressure.
• Proven experience handling highly confidential information.
• Proficiency with Microsoft 365 tools.
• Comfortable working independently and anticipating needs before they arise.

Personal Attributes

• Proactive, forward-thinking, and able to anticipate challenges before they arise.
• Commercially aware, with the confidence to engage with senior stakeholders.
• Highly organised, resilient, and adaptable.
• Relationship-focused, with excellent interpersonal skills.
• Professional, discreet, and trusted to handle sensitive matters.
• Resourceful and willing to challenge and improve existing ways of working

What's in it for you?

Working Arrangements

• Right to work in the UK is required.
• Hybrid working with a minimum of 4 days per week in the London studio, requiring flexibility depending on business needs
• Other duties may be required in line with the needs of the business.

Equality, Diversity & Inclusion

We are an Equal Opportunities employer, and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.