Executive Assistant

Goodman Masson; Greater London; Hybrid; GBP 46,000 - 55,000; Full time

Benefits offered by this job

Free onsite parking

Hybrid working

Job summary

Goodman Masson is seeking an experienced Executive Assistant in South-West London on a hybrid basis to support senior executives during a period of transformation. The 2-month contract offers a busy, high-profile environment and a competitive day rate via Umbrella.

You will manage calendars, meetings, travel, and confidential information, working with a small team of EAs to ensure smooth cross-functional collaboration.

Qualifications

• Extensive experience as an Executive Assistant supporting senior/C-suite executives.
• Strong diary management and international travel coordination experience.
• Experience in a fast-paced, complex and collaborative environment.
• Excellent organisational and communication skills.
• The confidence and judgement to manage sensitive information with discretion.
• Strong minute-taking and broader executive administration skills.
• Collaborative approach with other EAs and support functions.
• Immediate availability, with a maximum one-week notice period.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones.
• Organise leadership meetings, offsites, and events with logistics.
• Book and manage domestic and international travel itineraries.
• Prepare travel expense reports and reconcile receipts.
• Handle confidential information with discretion and tact.
• Process expense reports, invoices, and reimbursements.
• Support cross-functional coordination and executive priorities.

Skills

Executive support

Diary management

International travel coordination

Communications

Discretion and judgement

Minute taking

Collaboration with EAs

Immediate availability

Job description

Location: South-West London - Hybrid (3 days office / 2 days home)
Contract: 2-month minimum, with potential to extend
Day Rate: £250-£300 per day via Umbrella company
Working Hours: 8:30am-5:30pm
Start Date: ASAP - applicants can have a maximum 1 weeks' notice

Goodman Masson are delighted to be partnering with a leading global organisation to recruit an experienced Executive Assistant on an initial 2-month contract, with the potential for extension.

This is an excellent opportunity for a highly organised and proactive EA to join a collaborative team of five EAs, supporting senior executives through a period of significant organisational transformation.

The Role

Executive Assistant - 2-Month Contract

Calendar & Schedule Management

• Manage complex, shifting calendars for both executives, proactively resolving conflicts and prioritizing time based on business impact
• Schedule and coordinate internal and external meetings, including cross-time-zone coordination
• Anticipate scheduling needs around offsites and Exec Team staff meeting
• Build relationships with other EAs/leadership teams to ensure smooth cross-departmental coordination

Meeting & Event Coordination

• Organize and manage logistics for leadership meetings, offsites, and team events (venue, catering, AV, materials)
• Prepare agendas, capture action items/minutes, and follow up on outstanding items

Travel Management

• Book and manage domestic/international travel itineraries, accommodations, and ground transport
• Handle last-minute changes and disruptions efficiently
• Prepare travel expense reports and reconcile receipts
• Maintain trackers/dashboards for key initiatives owned by the CPO and COO

Confidentiality & Judgment

• Handle sensitive company, personnel, and strategic information with discretion
• Exercise sound judgment on prioritization and escalation without explicit direction
• Manage conflicting priorities between two executives with tact and diplomacy

Administrative & Office Support

• Process expense reports, invoices, and reimbursements

About You

We're looking for an experienced EA who can hit the ground running and immediately provide high-quality support.

The three key qualities are:

Exceptional attention to detail - you will spot the small things others might miss and proactively ensure nothing falls through the cracks.

Proactive and "on the ball" - you will anticipate requirements, stay ahead of your executives and confidently manage competing priorities.

Gravitas, integrity, discretion and executive presence - you'll have the gravitas to operate confidently with C-suite stakeholders and act as a trusted gatekeeper.

Required Experience:

• Extensive experience as an Executive Assistant supporting senior/C-suite executives.
• Strong diary management and international travel coordination experience.
• Experience working in a fast-paced, complex and collaborative environment.
• Excellent organisational and communication skills.
• The confidence and judgement to manage sensitive and confidential information.
• Strong minute-taking and broader executive administration skills.
• A collaborative approach and the ability to work effectively alongside other EAs and support functions.
• Immediate availability, with a maximum one-week notice period.

What's on Offer?

• £250-£300 per day via Umbrella company, dependent on experience.
• Initial 2-month contract with potential for extension.
• Hybrid working - 3 days onsite and 2 days from home.
• Working hours of 8:30am-5:00pm, with no regular evening or late-night calls.
• Free onsite parking.