Executive Team Assistant

Tate Recruitment; Greater London; On-site; GBP 63,000 - 77,000; Full time

Job summary

Tate Recruitment is seeking an Executive Team Assistant in London to provide top-class support to senior leaders and high-performing traders within a fast-paced hedge fund environment.

The role requires 3+ years of EA experience in financial services, impeccable diary and travel management, and proactive cross-team collaboration. Five days in the office, with a competitive base around £70k and generous benefits.

Qualifications

• 3+ years of EA experience within a financial services environment.
• Track record supporting senior leaders in fast-paced, pressurised settings.
• Strong diary and international travel management skills.
• Impeccable communication and high attention to detail.

Responsibilities

• Manage complex diaries and high-volume inboxes.
• Coordinate global travel across multiple time zones.
• Prepare board materials, documents, and presentations.
• Lead meeting coordination, agendas, and logistics.
• Liaise with internal teams and external stakeholders.
• Support senior leadership meetings and events.
• Handle confidential information with discretion.

Skills

EA experience

Diary management

Travel coordination

Stakeholder liaison

Microsoft Office

Tools

Microsoft Office

Job description

London | Fast-Growing Global Hedge Fund | 14 International Offices |

Amazing working culture and attractive salary (base circa 70k) and benefits + generous bonus!

Must have Hedge Fund, Asset management, PE or investment management to be considered for this role.

5 days in the office non negotiable

Are you an Executive Assistant at the very top of your game? Do you thrive in a high-performance environment where pace, precision, and excellence are the norm? This is your opportunity to join one of the world's most successful and dynamic hedge funds-an organisation powered by innovation, data, and a relentless drive for results.

With 14 offices worldwide and a reputation for exceptional performance, this firm combines cutting-edge technology, advanced research, and world-class trading expertise. You'll be surrounded by brilliant minds, fast thinkers, and a team that works with intensity, energy, and passion. If you're ambitious, intelligent, and motivated by making an impact—you'll feel right at home.

The Role

As an Executive Team Assistant in the London office, you will provide top-class support to senior leaders and high-performing traders, ensuring seamless operations in a fast-moving, high-stakes environment. You'll be a trusted partner-anticipating needs, removing obstacles, and enabling leaders to perform at their absolute best.

Your responsibilities will include:

• Managing complex, ever-changing diaries and high-volume inboxes
• Coordinating global travel across multiple time zones with precision
• Preparing high-quality documents, board materials, presentations, and correspondence
• Leading meeting coordination: schedules, agendas, materials, logistics, and guest management
• Working closely with internal teams and external stakeholders as a key liaison
• Supporting senior leadership meetings, offsites, and strategic business events
• Handling confidential information with absolute discretion
• Processing expenses and travel-related invoices
• Collaborating with a high-performing EA team to ensure flawless support across the business
• Taking ownership of process improvements, team efficiency, and seamless coverage
• Providing additional support across projects, events, and ad-hoc initiatives

This is a role for someone who wants to be indispensable-a true operator who thrives in a vibrant, demanding, and rewarding environment.

What You Bring

We're looking for an exceptional individual-hsomeone with grit, intelligence, and the confidence to operate at the highest levels.

You will have:

• 3+ years of EA experience within a financial services environment
• A track record of supporting senior leaders in fast-paced, pressurised settings
• Strong diary and international travel management skills
• Impeccable communication-clear, polished, and professional
• Outstanding organisational capability and attention to detail
• The ability to prioritise decisively and remain composed under pressure
• Maturity, discretion, and confidence when liaising with senior stakeholders
• Proficiency across Microsoft Office
• A proactive mindset-always thinking ahead, always improving
• French language skills are a bonus (not essential)

Why This Role?

Because this is not an ordinary EA position.

• You'll work with some of the best minds in the global trading world.
• You'll join a team that is energetic, collaborative, and constantly evolving.
• You'll be part of a culture that rewards excellence, champions innovation, and believes in work hard, play hard.
• You'll enjoy exceptional benefits and the opportunity to build a long-term, high-impact career in a world-leading organisation.

If you're driven, sharp, confident, and ready for a career-defining challenge and if you want to be at the centre of a fast-paced global team where your work truly matters, then we want to hear from you