Executive Assistant

VWA Ltd; Greater London; On-site; GBP 39,000 - 52,000; Part time

Job summary

VWA Ltd, a leading global private markets investment firm, seeks an Arabic-speaking Executive Assistant to support the Business Development team. The role focuses on global travel, scheduling and international roadshows, with a West End office base and flexibility for international time zones.

You will manage complex calendars, screen calls, draft correspondence in Arabic and English, and coordinate travel and events across multiple regions for the BD team including Saudi Arabia.

Qualifications

• Fluency in Arabic and English (written and spoken).
• Strong EA experience, preferably in financial services.
• Proven experience organising international travel and roadshows.
• Proactive team player able to respond quickly.
• Excellent communication at all levels.
• Discretion with confidential information.
• Attention to detail and ability to juggle priorities.
• Advanced MS Office skills.

Responsibilities

• Organising complex global travel for the BD team (flights, hotels, visas, transport, itineraries).
• Coordinating international roadshows and investor meetings across time zones and locations.
• Managing busy calendars and communicating changes promptly.
• Preparing agendas, briefing packs and backup materials.
• Screening calls and emails and handling enquiries.
• Drafting and proofreading English/Arabic correspondence.
• Liaising with clients, investors and guests professionally.
• Preparing expense reports in line with policy.
• Supporting the wider administrative team as needed.

Skills

Arabic fluency

English fluency

Executive Assistant experience

Travel coordination

Roadshows

Calendar management

MS Office

Discretion with confidential info

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

A leading global private markets investment firm are looking for an Arabic speaking Executive Assistant to support their Business Development team, with a strong focus on global travel, scheduling and international roadshows.

The Executive Assistant Role:

This is a fast-paced Executive Assistant role, so the successful person will be proactive, quick to respond and able to deliver under pressure. Responsibilities will include (but are not limited to):

• Organising complex global travel for the BD team, including flights, hotels, visas, ground transport and detailed itineraries
• Coordinating international roadshows end to end, scheduling investor and client meetings across multiple time zones and locations
• Managing busy and fluctuating calendars, anticipating conflicts and communicating changes to all parties promptly
• Preparing agendas, briefing packs and backup materials for meetings and roadshows
• Screening calls and emails, prioritising and handling enquiries on own initiative
• Drafting and proofing correspondence in English and Arabic
• Liaising with clients, investors and guests in a professional and courteous manner
• Preparing accurate expense reports in line with company policy
• Supporting the wider administrative team as needed

Required Skills and Experience:

• Fluency in Arabic and English (written and spoken) is essential
• Strong EA experience, ideally within financial services
• Proven experience organising international travel and roadshows
• Proactive team player who can respond and deliver quickly
• Excellent communication skills at all levels
• Complete discretion with confidential information
• Strong attention to detail and able to juggle competing priorities
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Office based, West End office location
• Supporting the BD team based in Saudi Arabia
• Great opportunity to support the BD team at a globally recognised investment firm
• Flexibility with working hours is a strong plus, given international time zones
• Temp, ongoing for 2 to 3 months, ASAP start
• Rate: up to £38/hr, depending on experience