Executive Assistant

Oakley Recruitment Ltd; Greater London; On-site; Full time

Job summary

A leading recruitment agency is seeking an Executive Assistant for a prestigious organization in London. This full-time temporary role requires a detail-oriented individual with at least three years of experience in financial services. The ideal candidate will manage calendars, coordinate meetings, and handle sensitive information in a modern, luxury working environment.

Benefits

Immaculate contemporary working space

Full in house and remote training

Qualifications

• Minimum 3 years’ experience in financial services.
• High level of discretion/confidentiality.

Responsibilities

• Executive Assistant support to MD-level.
• Multiple diary and calendar management.
• Coordinating travel arrangements for the team.

Skills

Communication

Organisational Skills

Proactivity

Tools

Microsoft Office

Job description

Oakley Recruitment is working in partnership with an expanding organisation based in London. This is an excellent opportunity to join the team as an Executive Assistant on a full-time temporary basis

Culture and Environment

Our client’s culture is corporate and professional. The environment is a prestige, modern space, the lobby and restaurant have a five-star hotel feel, and the interior and décor has a modern luxury vibe. It’s truly a wonderful place to work every day.

Personality

You will be a detail-driven individual who thrives in a fast-paced environment. If you love keeping things organised and take pride in juggling multiple tasks with ease, this role is for you!

This position provides an excellent opportunity for an experienced, well-organised and hardworking individual to assist in supporting a team, working closely with existing team assistants.

Reward

• £26.00 p/h
• Monday to Friday 8:30am to 5:30pm (1 hour lunch break)
• Flexibility with hours is essential
• Immaculate contemporary working space
• Full in house and remote training

Job Role:

• Executive Assistant support to MD-level, whilst supporting to the wider team.
• Multiple diary and calendar management
• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing a high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team
• Expense management and preparation
• Updating and maintaining internal office systems
• Booking and managing events
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day-to-day issues, needs and queries

Skills and experience:

• Minimum 3 years’ experience in financial services, within similar role
• Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
• Professional, positive, can-do attitude to work
• Strong communication, excellent telephone manner
• Ability to be proactive, use initiative and multi-task, as well as prioritise
• Team player with experience of working in a large team with strong interpersonal and organisational skills
• High level of discretion/confidentiality when handling sensitive and confidential information

Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.