Executive Assistant

Ministry of Sound; Greater London; On-site; GBP 34,000 - 46,000; Full time

Job summary

Ministry of Sound Group is seeking an experienced Executive Assistant to support the Group Managing Director. You will manage diary, travel, and communications with senior stakeholders while maintaining confidentiality and professional discretion.

The role requires proactive problem-solving and cross-team collaboration across the organisation. You will handle minute-taking, document preparation, and front-line support for meetings, with a focus on efficiency and high-quality administrative

Qualifications

• Minimum of 3 years' experience supporting C-suite executives.
• Exceptional organisational and prioritisation skills.
• High levels of discretion and emotional intelligence.
• A strong proactive attitude.

Responsibilities

• Act as gate keeper for diary management and associated travel.
• Take minutes and produce comprehensive actions with follow-up.
• Build and maintain relationships with senior stakeholders, clients, and partners.
• Assist with organising company talks and support project/event delivery.

Skills

C-suite support

Organisational skills

Discretion

Proactive attitude

Communication

Tools

Microsoft Office

Job description

Us

Ministry of Sound has never been a business that stands still. While we're proud of the impact

we've had on music, culture and entertainment over the last three and a half decades, we're

focused on what's coming next.

Today, we're a collection of businesses spanning music, entertainment, hospitality, events, workspaces and fitness, connected by a shared obsession with creating unforgettable experiences, bringing people together and doing things differently.

From the world-famous Ministry of Sound Club, to The Ministry and Ministry Venues, through

to our charity Jai Dog Rescue, each part of the Group plays a role in shaping the communities

and experiences we're known for.

We're entering an exciting phase of growth and evolution. Across every part of the business,

we're investing in our people, our brands and the experiences we create. We have the

advantage of being an established and globally recognised brand, but we still operate with the

energy, pace and entrepreneurial mindset of a challenger.

Ideas move quickly, opportunities are there to be seized, and individuals have the chance to make a visible impact. If you're looking for a role where you can help shape the future of a unique group of brands,

create experiences that people genuinely remember, and be part of a team that's building what's next, there's never been a more exciting time to join Ministry of Sound Group.

Full time, 5 days on site in SE1.

Salary £40,000 per annum.

We also offer an excellent range of benefits to support you as you grow with the company and take part in achieving our collective mission.

Health & Wellness:

Free Ministry membership with access to our gymFree fitness classes & wellness events

24/7 Free GP access

Counselling and Support Helpline

Thrive Support app to help monitor your wellbeing

Life Assurance Scheme

Financial well-being:

Staff referral scheme

Annual company bonus

Season ticket loan

Cycle to work scheme

Enhanced maternity and adoption leave

Pleasant Oddities:

Access to cultural events hosted at The Ministry

Family & friends membership discount

Free entry to Ministry of Sound Club

Dog-friendly office

Free lunch and refreshments

Hospitality Rewards: an online rewards scheme with discounts for many popular retailers

The Role

The Group Managing Director will rely on you for your support in many areas including acting as gate keeper for diary management, associated travel, agenda planning and general meeting preparations.

You must have excellent written skills.

You will be able to anticipate the needs of the Managing Director and proactively identify solutions before issues arise.

You will be experienced in taking minutes and producing comprehensive actions and following up with individuals.Build and maintain strong relationships with senior stakeholders, clients, and partners, demonstrating professionalism and discretion at all times.

You must be organised and willing to get involved in other parts of the business, assisting with organising company talks and supporting with project / event delivery.

You will possess a professional telephone manner, answering and directing telephone calls and managing GMD's email inbox and responding when necessary.

You will be experienced in document production – client packs, presentations, proof reading and formatting, so an eye for detail is essential.

Coordinate any bookings with a good understanding of high-end restaurants, bars, venues, and hospitality arrangements for meetings and events.

You will perform some financial admin tasks such as processing invoices, updating trackers and preparing reports.

You will be managing a digital file system, ensuring an efficient process is in place and files can be accessed with ease. Adept in Microsoft Office.

Work closely with the Office Manager to ensure the office environment remains organised, professional, and welcoming.

You will be greeting visitors and clients, enjoy proactive thinking and be solutions focused.

Undertake additional ad hoc duties and diary management as required to support the Chairman as necessary.

You

• Minimum of 3 years' experience supporting C-suite executives
• Exceptional organisational and prioritisation skills
• High levels of discretion and emotional intelligence
• A strong proactive attitude