Executive Assistant

UK Dementia Research Institute; Greater London; On-site; GBP 36,433 - 41,833; Part time

Benefits offered by this job

41 Days holiday

Relocation scheme

On-site gym

Pension scheme

Cycle to work

Season ticket loan

Employee assistance programme

Job summary

Lancet Countdown Global Secretariat in central London is seeking an experienced Executive Assistant to provide high‑level support to Dr. Marina Romanello, Executive Director of the Lancet Countdown on Health and Climate Change.

The postholder will manage diary and office tasks, balancing priorities and handling complex situations, with some finance support duties. This is a part-time role (0.4 FTE, 14.6 hours/week) available until 30 April 2029.

Qualifications

• A-level qualification or equivalent experience required.
• Experience in a senior executive assistant role in a large/complex organisation.
• Experience managing complex diaries and coordinating high-level meetings.
• Experience servicing high-level committees and taking minutes.
• Experience implementing and maintaining efficient office systems.
• Excellent organisational skills and ability to prioritise workload.

Responsibilities

• Provide high-level executive support to the Executive Director.
• Manage diary, office tasks and prioritise competing priorities.
• Support discrete finance activities related to the director's area of work.

Skills

A-level qualifications

Senior EA experience

Diary management

Committee servicing

Minute taking

Office systems

Education

A-level or equivalent experience

Job description

The UCL Institute for Global Health (IGH) is at the heart of UCL’s Grand Challenge of Global Health. The Institute’s vision is for a world where international policy on global health is informed by world-class research. IGH aims to support the development of robust solutions to aspects of the world’s major global health challenges through scholarly outputs, education, public engagement, translational research, and ultimately by influencing public policy and professional practice.

The Lancet Countdown: tracking progress on health and climate change, is an independent, international research collaboration, that works to track the evolving links between health and climate change globally, regionally and nationally, in partnership with The Lancet and the World Health Organization. Its aim is to inform a robust response to climate change that protects and promotes human health.

We are looking for an experienced Executive Assistant to join our team.

About the role

The postholder will join the Lancet Countdown Global Secretariat in central London where they will be responsible for providing high level executive support to Dr. Marina Romanello, Executive Director of the Lancet Countdown on Health and Climate Change.

The postholder will be responsible for diary and office management, balancing competing priorities, handling complex situations and understanding the need for flexibility that is required for a busy schedule. The postholder will need to support some discrete finance activities related to Dr. Romanello’s area of work.

This is a part-time role (i.e. 0.4 FTE, 14.6 hours per week) and it is available until 30 April 2029 in the first instance. Due to the fast-paced nature of the team and the need for regular executive support, our preference is for the contracted hours to be worked across the week rather than concentrated into a small number of full days. We anticipate this may be delivered through a daily working pattern of approximately 2-3 hours per day, although alternative arrangements may be discussed with the successful candidate.

A job description and person specification can be accessed at the bottom of this page.

Salary range: £36,433 - £41,833 per annum (including London Allowance), depending on experience, pro-rata for part-time staff.

If you have any queries about the role, please contact Camille Voirin at [e-mail] .

If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process,please contact the IGH HR Team on [e-mail] .

About you

It is essential that the successful candidate is A-level qualified or has equivalent relevant experience.

They will also have:

• Experience working in a senior EA role for a large or complex organisation
• Prior experience in complex diary management
• Experience of servicing high-level committees (with diverse membership) and minute taking
• Experience of implementing and maintaining efficient office systems and procedures
• Excellent organisational skills with the ability to prioritise a varied and demanding workload and maintain accuracy within this

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits, some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Relocation scheme for certain posts
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme:Staff Support Service

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

Attached documents are available under links. Clicking a document link will initialize its download.