Business Coordinator

Northern Powergrid; Bywell; On-site; GBP 36,000 - 42,000; Full time

Benefits offered by this job

Bonus up to 10%

Double-matched pension scheme

25 days holiday + bank holidays

Career growth opportunities

Job summary

Northern Powergrid is seeking a professional Personal Assistant to provide high-level executive support to the Director of Energy Systems and contribute to the smooth operation of a fast-paced directorate. You will manage complex diaries, coordinate meetings and travel, prepare agendas and materials, take minutes, and handle confidential information with discretion.

Join a leadership team shaping regulatory strategy, policy development and the transition to a smarter, cleaner energy system, with

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or similar at Director level.
• Excellent planning and organisational skills with the ability to manage competing priorities effectively.
• Experience handling sensitive information with discretion and professionalism.
• Strong proficiency in Outlook, Word, PowerPoint, Excel and SharePoint.

Responsibilities

• Act as the first point of contact for the Director of Energy Systems.
• Provide coordination and support to the wider Energy Systems leadership team as required.
• Manage complex diaries, scheduling and prioritising meetings, travel and key commitments.
• Organise internal and external meetings and briefings, preparing agendas, materials and anticipating Executive needs.
• Attend meetings as required, take accurate notes, produce high-quality minutes and track actions through to completion.
• Manage incoming and outgoing correspondence, prioritising emails, drafting responses and ensuring timely turnaround.
• Maintain confidentiality at all times and ensure full compliance with internal policies and governance processes., Ensure key reporting cycles - including budget submissions, reviews and formal reports - are met by coordinating inputs from across the directorate.
• Produce and distribute communication materials such as PowerPoint presentations, speaker notes, briefing packs and event support materials.

Skills

Executive support

Diary management

Stakeholder management

Communication

Confidentiality

Administration

Education

Degree-level education in business/management

IAM - Level 3 Award in Professional PA and Administration Skills

LCCI International Qualifications - Private and Executive Secretary's Diplomas

Pitman Training - Professional Executive PA Diploma

Tools

Outlook

Word

PowerPoint

Excel

SharePoint

Job description

We're looking for a professional and confident Personal Assistant to provide high-level executive support to the Director of Energy Systems and contribute to the smooth operation of a fast-paced, strategically important directorate. This is a fantastic opportunity to support a leadership team working at the forefront of regulatory strategy, markets, policy development and the transition to a smarter, cleaner and more resilient energy system. If you're passionate about enabling senior leaders to perform at their best - and you thrive in environments where no two days are the same - we'd love to hear from you. You'll be central to keeping the directorate running efficiently: anticipating needs, managing complex priorities, coordinating communications, and ensuring deadlines and governance requirements are met. Your role will be instrumental in helping the team deliver our long-term strategic goals. Ready to play a crucial part in shaping the future of our organisation? Let's talk.

Executive Support & Coordination

• Act as the first point of contact for the Director of Energy Systems, ensuring the smooth and efficient running of their office.
• Provide coordination and support to the wider Energy Systems leadership team as required.
• Manage complex diaries, scheduling and prioritising meetings, travel and key commitments.
• Organise internal and external meetings and briefings, preparing agendas, materials and anticipating Executive needs.
• Attend meetings as required, take accurate notes, produce high-quality minutes and track actions through to completion.
• Manage incoming and outgoing correspondence, prioritising emails, drafting responses and ensuring timely turnaround.
• Maintain confidentiality at all times and ensure full compliance with internal policies and governance processes., Ensure key reporting cycles - including budget submissions, reviews and formal reports - are met by coordinating inputs from across the directorate.
• Produce and distribute communication materials such as PowerPoint presentations, speaker notes, briefing packs and event support materials.

Administrative & Operational Support

• Support team processes including salary administration, procurement, ordering, logistics and invoicing.
• Process monthly expenses and credit card expenditure.
• Build strong working relationships with internal and external stakeholders to support effective directorate delivery.
• Do you want to play a key role at the heart of one of the most influential directorates in our organisation? Are you highly organised, proactive and great at building relationships with senior leaders?
• Proven experience as an Executive Assistant, Personal Assistant or similar role supporting at Director level.
• Excellent planning and organisational skills, with the ability to manage competing priorities effectively.
• Experience in handling sensitive information with discretion and confidentiality, while operating with reliability and professionalism
• Strong proficiency in Outlook, Word, PowerPoint, Excel and SharePoint.
• Confident in managing complex diaries and high-volume correspondence.
• Ability to build and maintain effective relationships with senior stakeholders.
• Degree-level education in business, management or a related field, or one of the following qualifications:
• Institute of Administrative Management (IAM) - Level 3 Award in Professional PA and Administration Skills
• LCCI International Qualifications - Private and Executive Secretary's Diplomas
• Pitman Training - Professional Executive PA Diploma
• Experience working in external affairs, policy, regulation or a similar environment.
• Along with a competitive salary of between £36,000 up to £42,000, we also offer great benefits such as:

• Bonus potential up to 10%
• Enrolment into our double-matched pension scheme
• 25 days holiday (rising with service) plus bank holidays
• Excellent opportunities for career growth