Executive Assistant

The London Clinic; Greater London; On-site; GBP 41,000 - 50,000; Full time

Benefits offered by this job

Life insurance

Private medical cover

Employee assistance programme

Blue light card

Cycle to work

Electric car scheme

Subsidised staff restaurant

Recognition programmes

Job summary

The London Clinic, the UK's largest independent charitable hospital, is seeking an Executive Assistant to support up to three senior Executives in London. This fast-paced, high-profile role demands proactive problem-solving, exceptional organisation and discretion, with a focus on keeping executives moving and well briefed.

You will manage complex calendars, coordinate travel, prepare briefing packs and board materials, and act as a trusted ambassador with stakeholders and partners.

Qualifications

• Must have previous experience as an Executive-level PA/EA, ideally supporting senior leaders in a complex, fast-paced environment.
• Strong IT skills, particularly around producing slide decks/presentations/briefing packs.
• Demonstrates exceptional organisation, with the ability to manage complex diaries, competing priorities and tight deadlines.
• Is highly trusted and discreet, demonstrating sound judgement and integrity when handling sensitive information.
• Is proactive and solutions-focused, anticipating needs, using initiative and applying common sense to resolve issues before they arise.
• Remains calm and composed under pressure, with excellent attention to detail and the ability to maintain high standards in a fast-moving environment.

Responsibilities

• Manage complex, fast-moving diaries and high-volume inboxes for up to three Executives, resolving conflicts and prioritising demands.
• Act as a key point of contact for internal and external stakeholders, handling calls and correspondence with professionalism and discretion.
• Arrange travel, accommodation and itineraries; process expenses accurately and promptly.
• Support onboarding and maintain records of annual leave and sickness absence for teams reporting to the Executives.
• Liaise with Clinic teams to resolve issues and ensure actions are completed.
• Coordinate meetings and events, including logistics and agendas.
• Produce high-quality agendas, slide decks and meeting packs.
• Take accurate minutes and maintain action logs; ensure follow-up on agreed actions.
• Draft letters and communications; support Board reports and presentations.
• Maintain organisational charts, filing structures and administrative workflows.
• Coordinate procurement and support the running of the Executive Office.
• Identify opportunities to improve administrative processes, governance and efficiency.
• Triage and coordinate escalations including patient, consultant and staff matters.

Skills

EA experience

Discretion & judgment

Stellar organiser

Stakeholder engagement

Interpersonal skills

Presentation skills

MS Office proficiency

Tools

MS Office

G Suite

Job description

Location: London, NW1 4LJ (at least 4 days a week onsite)

Salary: c£45,000 dep on exp + benefits

Term: Permanent

Hours: Full-time

About the role

This is an exceptional opportunity to join the largest independent charitable hospital in the UK, supporting 3 senior Executives at the heart of our organisation.

As an Executive Assistant, you'll be a trusted partner who enables our leaders to perform at their best. This is a fast-paced, high-profile role where no two days are the same. You'll be expertly managing competing priorities, anticipating needs before they arise, and acting as a confident ambassador for both the Executives you support and the organisation.

We're looking for someone who thrives on being one step ahead, you'll be a proactive problem solver, an exceptional organiser and a confident gatekeeper who can build credibility with senior stakeholders, Trustees, clinicians and external partners. This is a role for someone who enjoys taking ownership, isn't afraid to challenge when needed and has the confidence to make decisions and keep things moving.

As a charity, everything we do is driven by our ambition to deliver outstanding patient care while reinvesting in healthcare innovation and making a lasting difference to patients and communities.

What you'll be doing

Executive Support

• Manage complex, fast-moving diaries and high-volume inboxes across up to three Executives, resolving conflicts, prioritising demands and ensuring they are appropriately briefed and prepared.
• Act as a key point of contact for internal and external stakeholders, handling calls, correspondence and requests with professionalism and discretion.
• Arrange travel, accommodation and itineraries where required, and process expenses accurately and promptly.
• Support onboarding and maintain accurate records of annual leave and sickness absence for teams reporting to the Executives.
• Liaise with teams across the Clinic to resolve issues and ensure actions are followed through to completion.

Administrative and Operational Support

• Co-ordinate meetings and events, including logistics, communications, agendas etc.
• Produce high-quality agendas, slide decks and meeting packs
• Take accurate minutes and maintain action logs, ensuring agreed actions are followed up and completed.
• Draft letters and communications on behalf of Executives and support the preparation and distribution of Board reports and presentations.
• Maintain organisational charts, filing structures and administrative workflows, working with other EAs to ensure consistency and accuracy.
• Co-ordinate the purchase of equipment and supplies and support the efficient running of the Executive Office.
• Identify and implement opportunities to improve administrative processes, governance and efficiency.
• Triage and coordinate internal escalations, including patient, consultant and employee matters, ensuring they reach the appropriate people and are followed through to resolution.

What we're looking for

• Must have previous experience as an Executive-level PA/EA, ideally supporting senior leaders in a complex, fast-paced environment.
• Strong IT skills, particularly around producing slide decks/presentations/briefing packs.
• Demonstrates exceptional organisation, with the ability to manage complex diaries, competing priorities and tight deadlines.
• Is highly trusted and discreet, demonstrating sound judgement and integrity when handling sensitive and confidential information.
• Is proactive and solutions-focused, anticipating needs, using initiative and applying common sense to resolve issues before they
• Remains calm and composed under pressure, with excellent attention to detail and the ability to maintain high standards in a fast-moving environment.
• Builds strong, credible relationships at all levels, communicating with confidence, tact and diplomacy and working collaboratively across the Clinic.
• Has excellent written and verbal communication skills, with the ability to adapt style and tone to different audiences.

About us

At The London Clinic, everything starts with our people. Whether you're at the bedside or behind the scenes, your part of something bigger - making a real difference to patients and to each other, every day.

As the UK's largest independent charitable hospital, we care for over 120,000 patients each year. What makes us different is what we do with that success - we reinvest it back into our services, our technology, and, most importantly, our people. From developing, innovative, new ways of delivering care to supporting continuous learning and career progression, we're always looking ahead.

We are incredibly proud to be the only independent healthcare provider included in the Top 10 of the Financial Times' UK Best Employers Survey 2026.

What's in it for you

• Life insurance - Get life cover worth four times your salary, whether you're full-time or part-time.
• Private medical cover - Once you've passed probation, our employee medical scheme gives you fast-track access to private healthcare.
• Employee assistance programme - From stress to practical guidance, our counselling service has your back.
• Blue light card - Unlock thousands of discounts! From supermarkets to holidays, fashion, tech, and days out, your Blue Light Card makes it all cheaper.
• Cycle to work - Pedal your way to a healthier, greener commute! Enjoy tax-free benefits while reducing your carbon footprint.
• Electric car scheme - Our Electric Car Scheme makes switching to a cleaner, eco-friendly ride simple and affordable.
• Subsidised staff restaurant - Dig into a variety of tasty, healthy meals without denting your wallet.
• Recognition programmes - Celebrate wins big and small! Our Recognition Programmes make sure your hard work doesn't go unnoticed.

How to find us:

Our main hospital is based at:

Located in central London near Harley Street, we are within walking distance of:

• Oxford Circus
• Bond Street
• Baker Street
• Great Portland Street

This role will be based from:

1 Park Square West, London, NW1 4LJ

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy, then please contact a member of our recruitment team.

The London Clinic values a diverse workforce and welcomes applications from all backgrounds. If you have the skills and experience for the role, we encourage you to apply. We are committed to supporting candidates throughout the recruitment process and will make reasonable adjustments where needed - please let us know if there is anything we can do to support you.