Executive Assistant

Blenheim Chalcot; Greater London; On-site; GBP 42,000 - 63,000; Full time

Benefits offered by this job

Discretionary bonus

Birthday off

Life Assurance (4x annual salary)

Pension Scheme

Cycle to Work Scheme

Private Medical and Dental

Job summary

Blenheim Chalcot is seeking an experienced Executive Assistant to provide high-level 1:1 support to one of the Co-Founding partners. You will manage complex engagements, coordinate internal and external meetings, and ensure smooth daily operations in a fast-growing, venture-building environment.

You will liaise with board members and key stakeholders, draft professional communications, and support travel arrangements while maintaining confidentiality and high standards of discretion.

Qualifications

• 5+ years of experience in a similar Executive Assistant role.
• Proven ability to manage complex calendars and engagements.
• Professional written and verbal English; corporate correspondence.
• Strong organisational and multitasking abilities; discreet handling of sensitive info.
• Comfort liaising with high-status guests and HNWIs.
• Proficient in MS Outlook/Word/PowerPoint/SharePoint.

Responsibilities

• Sole responsibility for managing a complex set of engagements for the Co-Founders.
• Coordinate a high volume of internal and external meetings.
• Prepare meeting rooms and materials; support day-to-day operations.
• React quickly to changes and keep priorities on track.
• Assist with document creation and board packs using PowerPoint.
• Arrange travel, hotels, visas, and related logistics.
• Handle personal and business administrative duties as required.

Skills

5+ years experience

Excellent English

Discretion

Organised

Stakeholder management

MS Outlook

MS Word

PowerPoint

SharePoint

Start-up culture

Tools

MS Outlook

MS Word

PowerPoint

SharePoint

Job description

Executive Assistant

ABOUT US

Blenheim Chalcot is one of the leading venture builders in the world. Headquartered in London from our flagship White CityScale Space campus, we have been building exciting and disruptive businesses for over 20 years. Blenheim Chalcot is responsible for building some of the most innovative companies in the UK and increasingly around the world- with significant operations in India and the US, as well as emerging operations in South Africa and Southeast Asia. Our ventures are at the forefront of a multitude of industries being disrupted by digital including FinTech, EdTech, GovTech, Media, Sport, Charity and more. Our portfolio has been conceived and launched by us and employ over 3,000 employees. Our assets under management stand at more than £1.8bn and total portfolio sales is over £500 million. Our team, Venture Builder Services (VBS), exists to support our ventures to be successful quickly, sustainably and with access to the best practice tools, solutions, and expertise. We provide a range of services to help new business get off the ground, including technology, growth (marketing and sales), talent, HR, finance, legal and tax.

IMPACT BEYOND PROFIT

15% of our partnerships and ventures are charities. These include the British Asian Trust, BabyZone and Onside Youth Zones. In the same way that we support our ventures, our Partners provide direct hands-on support to these charities by being active board members and offering expert advice.

THE ROLE

We are currently seeking an Executive Assistant to provide outstanding 1:1 support to one of the Co-Founding partners of Blenheim Chalcot with all areas of business support. Working closely with the EA to the other Co-Founder you’ll be an integral part at the heart of BC. This is a fantastic opportunity to join a dynamic and ambitious business at an exciting time of growth. The Co-Founder has a wide variety of business, charity and social interests, and needs someone who has superb organisational skills who can keep up with the pace of the role.

SPECIFIC DUTIES

• Sole responsibility for managing a complex set of engagements - business and occasional personal appointments
• High volume of internal and external meeting coordination
• Facilitating the seamless running of every day – greeting guests, preparing meeting rooms, timekeeping etc
• Reacting swiftly and efficiently to short notice changes
• Having the tenacity to ensure tasks are seen through to completion
• Developing a good understanding of business priorities
• Proactively assisting with document creation and maintenance
• Preparing and collating information for board packs using PowerPoint
• Liaising both internally and externally with Board members, key stakeholders and clients
• Co-ordinating travel, hotels, visa etc
• Personal and business administrative duties, and personal tasks as required
• As with this type of role, ad hoc tasks as require

ABOUT YOU

• Ideally 5+ years of experience in a similar position, but would consider candidate with a strong set of transferrableskills e.g. event management experience
• Great commercial awareness
• Be able to demonstrate upmost professionalism and be comfortable representing the business to our network, which includes regularly liaising with high-status guests and HNWIs’
• First-rate written and verbal English, comfortable with drafting professional correspondence
• Able to troubleshoot issues before they become problematic, and proactively anticipate priorities
• Excellent MS Outlook/Word/Powerpoint/Sharepoint skills
• Experience within a start-up culture ideal but not essential
• Highly organised, efficient and systematic
• Ability to exercise discretion around sensitive and business issues
• Supreme efficiency and attention to detail with the ability to adeptly multi-task
• Patience, tenacity and flexibility, with a calm and "unflappable" nature
• Self-initiative solution driven and able to think quickly on your feet "No task too small" attitude, happy to get stuck in and get things done
• Ability to build positive working relationships and work well with colleagues and stakeholders at all levels of seniority.

WHAT WE CAN OFFER YOU

• Be part of the UK’s leading digital venture builder
• Have the opportunity to be a part of and learn from the incredible talent in BC
• Be exposed to the right mix of challenges, within a culture that promotes continuous learning and development
• A fun and open, if a little cricket obsessed, atmosphere
• Discretionary bonus
• 25 days of paid holidays + your birthday off
• Life Assurance (4 x annual salary), Pension Scheme, Cycle to Work Scheme
• Flexible Benefits: Private Medical and Dental, Gym Subsidiaries

PROCESS

We have a rigorous recruitment process, which we use for all our roles to ensure we attract the very best talent. Blenheim Chalcot is a proud Equal Opportunity Employer. Diversity is one of our core values, thus making it core to our business. We strive to maximise the diversity of our workforce and welcome applications from everyone. We encouraged diversity through perspective, background, identity, and thought whilst also fostering an environment where everyone can express themselves regardless of your race, religion, sex, gender, colour, national origin, disability, or any other applicable legally protected characteristic. We are committed to continuing to nurture an inclusive environment and building a diverse workforce.

By submitting your CV you understand that we have a legitimate interest to use your personal data for the purposes of assessing your eligibility for this role. This means that we may use your personal data to contact you to discuss your CV or arrange an interview, or transfer your CV to the hiring manager(s) of the role you have applied for. You can ask us at any time to remove your CV from our database by emailing [e-mail] - but please note that this means we will no longer consider you for the role you have applied for. You can review our privacy policy here.

By submitting your CV you understand that we have a legitimate interest to use your personal data for the purposes of assessing your eligibility for this role. This means that we may use your personal data to contact you to discuss your CV or arrange an interview, or transfer your CV to the hiring manager(s) of the role you have applied for. You can ask us at any time to remove your CV from our database by emailing [e-mail] - but please note that this means we will no longer consider you for the role you have applied for. You can review our privacy policy here.