Executive Assistant

Formed UK; Canwick; On-site; GBP 41,000 - 50,000; Full time

Benefits offered by this job

31 days annual leave

Visibility with co-owners

Collaborative team environment

Job summary

Formed UK is seeking an Executive Assistant in Lincoln to provide high-level support to two co-owners, manage diaries, and coordinate communications across the organisation.

You will handle confidential information, track actions from meetings, and oversee the Admin Assistant while travelling domestically and internationally. The role offers broad exposure and requires out-of-hours availability when directors travel.

Qualifications

• Advanced MS Office, especially Excel, Outlook, Teams and Zoom.
• AI tools proficiency with an AI-first approach.
• Adaptable to changing priorities in a fast-growing environment.
• Excellent written communication and reliable follow-through.
• Ability to work autonomously with multiple senior stakeholders.
• Discretion handling confidential or board-level information.
• Occasional out-of-hours availability when directors travel overseas.

Responsibilities

• Diary & correspondence management for two directors, with priority adjustments.
• Attend meetings, take notes and track actions to timely completion.
• Hold direct reports accountable across tasks and projects.
• Arrange domestic and international travel and coordinate events.
• Line manage the Admin Assistant and quality of output.
• Maintain confidentiality and handle board-level information.
• Engage with colleagues, customers and partners to manage requests.

Skills

Adaptability

Written communication

Autonomy

Managing priorities

Discretion

Delivery follow-through

Tools

Microsoft Office

Excel

Outlook

Teams

Zoom

Notion

AI tools

Job description

Executive Assistant | Lincoln | Full Time | £45,000 per annum

Our client is a leading supplier to the kitchen, bedroom and bathroom (KBB) sector, established in 1971. The recent growth of their cabinet hardware brand has been a key driver of their expansion over the past three to five years, and they now operate across the UK and USA.

Their directors are closely involved in the day-to-day running of the business, and their agile, passionate approach underpins continued growth. They are seeking a candidate who will thrive in this environment and is committed to growing with the business.

The role offers broad exposure across the organisation, with regular collaboration with colleagues at every level. You will also line-manage the Admin Assistant, who provides support with travel and events.

The Role

As Executive Assistant, you will provide comprehensive, high-level support to the two co-owners, reporting jointly to both. This is a pivotal position within the business, requiring the ability to manage competing priorities and act as a trusted partner to senior leadership.

Working closely with the directors, you will manage their diaries and correspondence, ensure that actions and commitments arising from meetings are tracked and delivered, and drive accountability across their direct reports. You will handle confidential and board-level information with the highest level of discretion, coordinate international travel and events, and provide day-to-day leadership of the Admin Assistant.

As the business continues to scale, this role will evolve from responsive support to proactive partnership, anticipating the needs of the directors and contributing to the effective operation of the wider organisation. Some out-of-hours availability will be required when the directors are travelling overseas.

Key Responsibilities

• Diary & Correspondence Management: Manage the inboxes and diaries of both directors, adapting promptly to changing priorities and frequent rescheduling
• Meeting Management & Action Tracking: Attend meetings and take accurate notes, and monitor, chase and close out actions, including informal requests, to ensure timely completion
• Accountability: Hold the directors' direct reports accountable for delivery across tasks and projects, escalating issues where appropriate
• Travel & Events: Arrange domestic and international travel for both directors and coordinate events, with support from the Admin Assistant
• Team Leadership: Line manage the Admin Assistant, including allocating work, providing feedback and taking responsibility for their output
• Confidentiality: Handle sensitive, confidential and board-level information with integrity and discretion
• Stakeholder Engagement: Build effective relationships with colleagues, customers and partners across the business, and prioritise stakeholder requests accordingly

Requirements

Essential

• Advanced proficiency in Microsoft Office, particularly Excel, and demonstrable competence with Outlook, Teams and Zoom
• Confident, everyday use of AI tools, with an AI-first approach
• Strong adaptability, with the ability to respond effectively to changing priorities in a fast-paced, scaling environment
• Excellent written communication skills
• A proven record of reliable follow-through and delivery
• The ability to work autonomously and effectively without reliance on rigid structure or process
• Demonstrated ability to manage competing priorities from multiple senior stakeholders, and to manage and be accountable for the work of others
• Proven discretion and experience handling confidential or board-level information
• Flexibility to be contactable outside normal hours when the directors are travelling overseas

Desirable

• Two to three years' experience in a comparable fast-paced executive support role, with greater emphasis placed on capability than length of service
• Experience supporting two senior executives concurrently
• Experience within a rapidly growing, family-owned SME
• Previous line management or mentoring experience
• Working knowledge of Notion

What's In It For You

• Competitive salary of £45,000
• 31 days' holiday including statutory bank holidays
• The opportunity to work alongside the co-owners of a growing business, with visibility of all areas of the organisation
• A collaborative, supportive team environment

What's next? It's easy!

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