Executive Assistant

Haskoning; Falmouth; Hybrid; GBP 28,000 - 40,000; Full time

Job summary

Haskoning is seeking a proactive Executive/Personal Assistant to support their Director in Falmouth. This role emphasizes high-quality professional support within a dynamic and inclusive consulting environment. Ideal candidates should possess excellent communication skills and a meticulous approach to organization, contributing to a positive workplace atmosphere.

Benefits

Flexible working hours

Career growth opportunities

Collaborative work environment

Competitive pay and benefits

Wellness programs

Qualifications

• Experience as an Executive/Personal Assistant is essential.
• Intermediate level proficiency in Microsoft Suite required.
• Strong communication skills in English are crucial.

Responsibilities

• Manage the Director's diary and prioritize tasks.
• Coordinate travel arrangements and corresponding logistics.
• Oversee financial tasks including budget management.

Skills

Communication

Organisation

Proactivity

Attention to detail

Tools

Microsoft Suite

Job description

Are you looking for your next career step? This role will provide you with the opportunity to further your career by supporting the Director of a global consultancy, and to be part of an ambitious and growing team.

About First Marine International (FMI):

First Marine International (FMI) is the shipyard technology and maritime market research group within Haskoning; and the international leader in shipyard design, shipyard performance improvement and marine market research. We are a relatively small but growing team with offices in the UK (Falmouth, Newcastle upon Tyne, Glasgow), Australia, USA, Canada and Germany.

About Haskoning:

At Haskoning, you will join an independent, employee-owned international consultancy that combines engineering, design, and consultancy services with software and technology. Our mission, "Enhancing Society Together," drives us to create a positive impact on the world.

We offer purpose-driven and challenging work in diverse international projects, leveraging our 140+ years of expertise. With over 6,800 employees in more than 25 countries, we work together to turn challenges into opportunities and make a real impact on society.

The role:

We’re excited to offer an opportunity to join our team in beautiful Falmouth, Cornwall, where you’ll contribute to our success while enjoying a balanced work-life experience.

This role would suit an experienced and proactive Executive/Personal Assistant who is keen to advance their career and is committed to providing a high standard of professional support to the Director and the wider team. The role is central to the success of our business operation. Responsible directly to the Director, the role includes:

• Providing direct support to the Director and other members of the team, whilst contributing to a sociable office atmosphere
• Leading administration and facilities management
• Interfacing with the wider RHDHV organisation
• Optional roles include: being a first aider a mental health first aider and report proof reader/editor

Providing direct support to the Director and general administration:

Office Management: Take charge of the day-to-day running of our Falmouth office, this includes coordinating with other RHDHV offices, purchasing, organising maintenance and logistics.

Correspondence Management: Be the gatekeeper! Efficiently distribute correspondence to and from the Director. Flag urgent matters and ensure timely follow-up.

Diary Mastery: The Director’s diary is your domain. Prioritise tasks, resolve conflicting priorities, and optimise time management.

Travel Coordination: Whether it’s international or domestic travel, you’ll handle it all; visas, flights, accommodation, and seamless arrangements.

Financial Oversight: Manage budgets, monitor payments, handle expense claims and keep things in check.

Project Support: Assist the Director and the wider team with various projects. From web-based research to document production and event planning.

Advisory Group Development: Contribute to the day-to-day running and growth of our Advisory Group.

Interfacing with the wider RHDHV organisation:

As a key link between FMI and the broader company, your role extends beyond the immediate office. Here’s how you’ll make an impact:

• Strategic Insight: Proactively research and understand company policies, strategies, and management structures. Understand the big picture and help to drive informed decisions within FMI.
• Global Connections: Forge and nurture relationships with our offices both in the UK and in 35 other countries . Smooth operations depend on effective collaboration and communication.
• Central Hub: You’re the go-to source of information for FMI—internally and externally.
• Liaison with Support Functions: Assist the Director in managing interactions with other company functions.
• System Updates: Keep the team in the loop regarding developments in company systems and procedures. Identify areas for improvement and drive positive change.

Other Duties:

Occasional Travel: Be ready for short trips to other RHDHV offices.

Adaptability: Within your job role and capabilities flex to help members of the team achieve their objectives.

Safety and Well-Being: First aider and mental health first aider.

Facilities management: You are our point of contact for the Falmouth Office.

This role might be right for you if you:

Are proactive and meticulous: You anticipate needs, take initiative, and maintain meticulous attention to detail. Your organised approach ensures reliability, efficiency and productivity.

Are reliable: You can be relied on to get things done and can anticipate what is required and take action in advance of being asked.

Have high standards: You uphold the highest standards of respect, integrity, confidentiality, inclusivity, and diversity. Your commitment to ethical conduct sets you apart.

Have good communication skills: You are articulate and your writing and communication skills in English are exceptional. You express ideas clearly and persuasively.

Are globally savvy: You confidently interact with professionals in industry and government at all levels and you are adept at bridging cultural differences.

Build relationships: Your interpersonal skills shine. You build solid, trusting relationships with colleagues, clients, and stakeholders. Previous experience in a similar role demonstrates your ability to connect.

Have technical proficiency: You’re skilled (intermediate level) in using the complete Microsoft Suite. From SharePoint to Word, PowerPoint, Excel, and Teams meetings, you navigate these tools well.

Have excellent time management: Thriving in a deadline-oriented environment, you remain focused under pressure. Shifting priorities doesn’t faze you – you adapt and deliver.

Have high levels of integrity: You are discrete and understand how to handle sensitive information. Trust is paramount, and you safeguard it with care.

What we offer you

Competitive pay and benefits: As you would expect from a leading international company, we offer nationally competitive pay and benefits, and reward outstanding contributions to helping achieve our goals. To learn more about our benefits visit this link.

Hours: This is a full-time role which is 37.5 hours per week. We value work-life balance and understand that everyone’s needs are unique so are flexible in hours of working.

Office-based: Your primary location will be our Falmouth office. Here, you’ll be part of a vibrant team, collaborating face-to-face.

Hybrid working: We embrace hybrid work arrangements. Once you’re up to speed in your role and work requirements allow, you’ll have the flexibility to work from home occasionally.

Connect with brilliance: Join forces with the brightest minds and smartest talents. Our Advisory group fosters collaboration, innovation, and growth.

Career growth: Your journey starts here. We offer development opportunities, mentorship, and support to help you thrive.

Flexible work-life balance: We understand the importance of family and personal life. Our flexible working models ensure harmony between your career and your well-being.

Exciting challenges: Being involved in projects that matter, often creating what has never been done before and developing cutting-edge technologies.

Collaborative environment: We believe in teamwork. Together, we can achieve more.

Continuous learning: Our commitment to growth extends beyond your role. Learn, adapt, and evolve with us.

Cornwall lifestyle: Coastal living and sports, fresh sea air, and a community that values wellbeing. Falmouth offers a unique lifestyle.

Are you our new colleague?

If you’re ready to make an impact and thrive in a supportive environment, apply now!

At Haskoning, we are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected, and empowered. Our mission of "Enhancing Society Together" drives us to create an environment that embraces everyone’s unique background, identity, and perspective. Regardless of your experience, background, age, gender, or other personal characteristics—you are welcome here. We believe that diversity makes us stronger and that an inclusive culture gives everyone the opportunity to grow and contribute. Read more about our ED&I initiatives on our dedicated webpage.