Executive Assistant

Natixis Corporate & Investment Banking; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading financial institution in London seeks an Executive & Team Assistant on a 12-month contract. The role involves managing senior managers' diaries, organizing travel, and preparing KPI reports. Ideal candidates will have administrative support experience and strong communication skills. Opportunities for professional growth and a collaborative work environment are offered.

Qualifications

• Proven experience in administrative support roles.
• Strong organisational and time management skills.
• Excellent verbal and written communication.

Responsibilities

• Manage complex diaries and coordinate meetings for Senior Managers and stakeholders.
• Organise travel arrangements, visa documentation, and expense approvals.
• Prepare KPI reports including P&L, client contributions, project progress, and expenses.

Skills

Organisational skills

Time management

Communication

Microsoft Office Suite

Job description

Executive & Team Assistant – 12-Month Contract

Location: London

Company: Natixis

Contract Type: 12 months

About Natixis

Natixis is a leading global financial institution committed to excellence, innovation, and integrity. We foster a collaborative and inclusive culture where diverse perspectives are valued, and colleagues are empowered to thrive.

About the Role

We are seeking a proactive and highly organised Executive & Team Assistant to support designated Senior Managers and their teams within our London Branch. This role is essential to ensuring smooth operations, effective coordination, and compliance with internal policies and budgets.

Key Responsibilities

• Manage complex diaries and coordinate meetings for Senior Managers and stakeholders
• Organise travel arrangements, visa documentation, and expense approvals
• Track attendance for internal committees and orchestrate meeting logistics
• Maintain and update client information in our CRM system (Nat 1)
• Prepare KPI reports including P&L, client contributions, project progress, and expenses
• Liaise with the Communications team to coordinate client and internal events
• Screen calls and handle enquiries professionally
• Register client meetings in the Compliance tool (Odeon Ethics)
• Support cross-departmental coordination and communication, including with international offices

Qualifications & Skills

Essential

• Proven experience in administrative support roles
• Strong organisational and time management skills
• Excellent verbal and written communication
• Proficiency in Microsoft Office Suite

Desirable

• Experience in a corporate or financial services environment
• Familiarity with CRM systems
• Ability to work collaboratively in a team setting

Why Join Us?

At Natixis, we believe in empowering our people. You’ll be part of a dynamic team, working in a fast-paced environment with opportunities to grow and contribute meaningfully.

Equal Opportunities Statement

We are committed to diversity and inclusion in our hiring practices and encourage applications from all qualified individuals.