Executive Assistant

Compass Lexecon; England; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading economic consultancy in the United Kingdom is seeking an Executive Office Assistant. The role involves supporting the Head of the Energy team with diary management, travel organization, and administrative tasks. Ideal candidates have over 5 years of experience in a similar position, strong proficiency in Microsoft Office, and the ability to work in a multicultural environment. Competitive benefits are offered.

Qualifications

• Minimum 5 years’ experience in a similar position.
• Experience with client interactions.
• Understanding of client relationships.
• Experience in an international & multicultural environment.

Responsibilities

• Manage diary and occasional email for the Head of the Energy team.
• Organize travel and manage expenses for projects.
• Coordinate meetings and welcome guests.
• Support recruitment team.
• Handle onboarding of new joiners.
• Support vendor invoices and billing processes.
• Assist with administrative tasks for the Energy team.

Skills

Prioritize workload

Proactive

Team player

Advanced proficiency in Microsoft Office

Strong organizational skills

Strong interpersonal skills

Full professional fluency in English

Fluency in French

Job description

About Compass Lexecon

Compass Lexecon is a world‑leading economic consultancy advising on competition policy, economic and financial regulation, public policy, intellectual property and damages across all industries. With more than 700 professionals, including 170+ Ph.D. economists, we operate in 25 offices worldwide and provide global perspective and rigorous economic thinking.

Role Overview

Executive Office Assistant in EMEA operations, supporting the Head of the Energy team and cross‑functional teams.

Key Responsibilities

• Diary management and occasional email management for the Head of the Energy team, organisation of travel, process expenses and time entries on projects.
• Coordinate internal and external meetings, welcoming guests and clients to office.
• Occasional support to recruitment team.
• Administrative support for onboarding of new joiners.
• Support vendor invoices, ensuring prompt submission and payment.
• Support billing monthly process for the energy team: case budget updates, open new case matters, client invoices.
• Help Energy team with tenders regarding administrative documents.
• Liaise with internal support teams (HR, marketing, IT).
• Cover holidays and coordinate with other admin members in Paris office.
• Ad hoc administrative tasks – post, printing, binding, archiving.

Qualifications and Experience

• Senior role: minimum 5 years’ experience in similar position.
• Experience with client interactions and understanding of client relationships.
• Experience working in international & multicultural environment.

Key Skills and Competencies

• Prioritise workload and manage multiple requests.
• Proactive, strong team player.
• Advanced proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint).
• Willingness to learn.
• Work under time pressure.
• Strong attention to detail and excellent organisational skills.
• Strong interpersonal skills for collaborative environment.
• Communicate with tact and diplomacy at all levels.
• Handle confidential issues with sensitivity.
• High discretion and integrity.
• Full professional fluency in English and French; other European languages a benefit.

Benefits

We offer a broad range of competitive benefits for successful applicants. More information available upon request.

Equal Opportunity Employer

We are committed to being an equal opportunities employer and welcome applications from all suitably qualified persons regardless of protected characteristics. We believe that working in diverse teams, where everybody’s views are considered and respected, helps us deliver work of the highest standards of quality and integrity.