Executive Assistant

The Methodist Church in Britain; England; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

NHS Pension Scheme

6.6 weeks annual leave

Enhanced family leave and pay

Inclusive wellbeing benefits

Employee Assistance Programme

Professional development opportunities

Discount platform membership

Blue Light Card discounts

Job summary

IC24, a not-for-profit social enterprise, is seeking an Executive Assistant to support the Executive Team and senior leaders. The role focuses on diary management, handling emails and correspondence, and organising Board and committee meetings with minutes and follow-up actions.

Candidates should have experience supporting at executive or senior leadership level, be highly organised, and proficient in Microsoft Office and digital tools.

Qualifications

• Experience supporting at executive, director or senior leadership level.
• Excellent interpersonal, written and verbal communication.
• Ability to handle highly sensitive information with discretion.

Responsibilities

• Manage executive diaries, coordinate schedules and prepare senior leaders for meetings.
• Act as a key point of contact for the Executive Team, handling correspondence and email traffic.
• Coordinate Board, committee and divisional meetings, including agendas, logistics, minutes and tracking actions.
• Support events, including agendas, venue liaison and accessibility needs.
• Provide administrative and project support across organisational initiatives.
• Build working relationships with internal and external stakeholders at all levels.
• Identify process improvements to streamline executive support.

Skills

Executive-level support

Diary management

Communication skills

Stakeholder engagement

Discretion with sensitive information

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Supports the Executive Team at IC24, a not-for-profit social enterprise, working alongside a second Executive Assistant to the Executive Directors and senior leaders. The core of the work is managing executive diaries, handling correspondence and email on the team's behalf, and organising Board, committee and divisional meetings, including minutes and follow-up. It suits someone with prior support experience at executive, director or senior leadership level who is comfortable with Microsoft Office and digital tools. Healthcare experience is advantageous but not essential.

What the job involves

• Manage executive diaries, coordinate schedules and prepare senior leaders for meetings, appointments and key activities
• Act as a key point of contact for the Executive Team, handling correspondence and email traffic
• Coordinate Board, committee and divisional meetings, including agendas, logistics, minutes and tracking actions
• Support events, including agendas, venue liaison, dietary and accessibility needs and room layouts
• Provide administrative and project support across organisational initiatives
• Build working relationships with internal and external stakeholders at all levels
• Identify process improvements to streamline executive support
• Handle highly sensitive information with discretion and sound judgement

Experience

• Experience supporting at Executive, Director or Senior Leadership level

Skills & knowledge

• Highly organised with exceptional attention to detail
• Confident managing competing priorities and changing deadlines
• Excellent interpersonal, written and verbal communication
• Building strong working relationships
• Resilience to navigate ambiguity and balance competing requests
• Proficient in Microsoft Office and digital technologies

Checks & eligibility

• Right to work in the UK
• Satisfactory basic DBS disclosure
• References

Nice to have

• Experience in healthcare, urgent care, the NHS or a complex regulated environment

What’s offered

• NHS Pension Scheme
• 6.6 weeks annual leave
• Enhanced family leave, including maternity, paternity and adoption leave and pay
• Inclusive wellbeing benefits
• Employee Assistance Programme with free 24/7 independent counselling and occupational health
• Professional development opportunities
• Free membership to the reward and discount platform
• Blue Light Card and other NHS discount schemes