Executive Assistant

Dynamite Recruitment Solutions Ltd; Eastleigh; On-site; GBP 34,000; Full time

Job summary

A leading service provider in Eastleigh is seeking an Executive Assistant to support the Executive Director's team. The role involves managing financial transactions, drafting budgets, and ensuring effective communication. Ideal candidates will have strong organisational skills and the ability to manage a demanding workload. This is a fixed-term contract for 6 months with an immediate start.

Qualifications

• Previous experience at EA level.
• Experience of working in a commercial and regulated environment is advantageous.
• Ability to work under tight deadlines with high accuracy.

Responsibilities

• Manage financial transactions including purchase orders and invoices.
• Draft and monitor the annual budget for the Executive Director's team.
• Facilitate onboarding for new Senior Leadership Team members.

Skills

Communication

Attention to detail

Organisational skills

Decision making

Relationship building

Job description

Executive Assistant
Location: Eastleigh
Salary: £33,500 per annum
Duration of assignment:FTC for 6 months
Start date: Immediate

Dynamite Recruitment are currently working in partnership with a very successful service provider who have offices based in Eastleigh. Due to a busy period our client is looking to recruit an Executive Assistant.

As an Executive Assistant you will be responsible for:

• Manage and reconcile financial transactions, including purchase orders, invoices, business credit card statements, receipts, mileage claims, and expenses. Process holiday requests and timesheets as needed.
• Support the Executive Director’s team by drafting and monitoring the annual budget.
• Develop, review, edit, and update policies and procedures related to the Executive Director or relevant Directorates, as appropriate.
• Maintain a strong understanding of business operations to effectively direct colleagues to the appropriate contacts or resources.
• Lead and collaborate with teams and Directorates to foster cross-functional alignment, share best practices, and identify opportunities for social value and cost efficiency. Contribute actively to team-based projects.
• Champion risk management and value-for-money practices, ensuring relevant entries are accurately recorded in appropriate registers.
• Facilitate the onboarding process for new Senior Leadership Team members and provide support as they transition into their roles.
• Align with the organization’s strategic goals and values by understanding broader business strategies and consistently following all policies, procedures, and behavioural frameworks.
• Perform any additional tasks necessary to support the daily operations and responsibilities of the role.

As an Executive Assistant you will have/be:

• Strong communication skills, have experience of building positive relationships
• Have previous experience in supporting at EA level
• Have the ability to work to extremely tight deadlines and under demand
• Will be available Immediately and on an ongoing basis
• Able to work to a high level of accuracy; demonstrating attention to detail
• Previous experience of preparing meeting agendas and taking and producing minutes of meetings at Board Level.
• Excellent organisation skills
• Ability to work unsupervised and under pressure; able to make decisions
• Experience of prioritising work tasks and managing a demanding workload; including the ability to deal with shifting priorities
• Previous experience of working as part of a team
• Previous experience of working in a confidential, commercial environment
• Experience of working in a regulated environment would be advantageous