Executive Assistant

Premier; Greater London; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Pension

25 days holiday

Job summary

Family Office in London is seeking an experienced Executive Assistant to partner with the Director and support the wider management team. The role requires superb organisational skills, discretion, and a track record of handling complex diaries.

You will manage travel, prepare confidential reports, and coordinate personal and family office activities with professionalism. The ideal candidate has strong MS Office skills, and thrives under pressure while maintaining confidentiality.

Qualifications

• Previous experience as an Executive Assistant or Senior EA supporting a Director or owner.
• Experience handling both business and personal/family office activities preferred.
• Excellent organisational and planning skills with high attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to manage multiple priorities calmly under pressure.
• Discretion with confidential information is essential.

Responsibilities

• Manage a complex diary and prioritise to align with business objectives.
• Screen emails and calls; respond on the Director's behalf when appropriate.
• Prepare high-quality reports, presentations and confidential documents.
• Coordinate personal appointments, travel, and diary commitments for family members.
• Liaise with household staff, property managers and external providers.
• Support office management and coordination of projects across the team.

Skills

Diary management

Email handling

Travel coordination

Discretion and confidentiality

Microsoft Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Are you an established Personal or Executive Assistant seeking a new challenge?

The client: Family Office

This client is a London based family office with interests spanning property, art and investments.

The role: Executive Assistant

This role will directly partner a company Director as well supporting the wider management team as required. Candidates will be assured with excellent organisational and planning skills, strong attention to detail, with a track record of owning projects and acting with discretion while supporting business and personal/family office activities.

Key Responsibilities include:

Executive Support

• Manage a complex and ever-changing diary, ensuring priorities are aligned with business objectives.


• Screen and manage emails, correspondence and telephone calls, responding on the Director's behalf where appropriate.


• Prepare reports, presentations and confidential documentation to a high standard.

Family Office & Personal Support

• Assist with the day-to-day management of the Director's personal and family affairs with complete discretion.


• Coordinate personal appointments, travel arrangements and diary commitments for family members where required.


• Liaise with household staff, property managers, contractors and external service providers.


• Assist with the administration of residential properties, maintenance schedules and supplier relationships.


• Maintain confidential records and ensure important documentation is securely organised.


• Liaise with accountants, solicitors, wealth managers and other trusted advisers when required.


• Handle ad hoc personal projects and sensitive matters with professionalism and discretion.

Business Operations

• Coordinate UK and international travel, accommodation and itineraries.


• Support project delivery across the business, coordinating activities between colleagues.


• Assist with office management and operational administration where required.

Skills & Experience:

We're looking for someone who has:

• Previous experience as an Executive Assistant, Senior EA, Executive PA or Private PA supporting a Director or business owner.


• Experience supporting both business and personal/family office activities would be highly advantageous.


• Exceptional organisational and planning skills.


• Outstanding attention to detail.


• Excellent written and verbal communication skills.


• Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).


• The ability to manage multiple priorities while remaining calm under pressure.


• Absolute discretion when handling confidential information.


• A proactive, resourceful approach with excellent judgement and problem-solving skills.

Salary and core benefits:

• Suggested salary of £40-50k depending on experience


• 25 days holiday


• Pension

We encourage equality, diversity, and inclusion in our workplace. We strive to make sure the Marketing and PR industry reflects the diverse and vibrant world around us. Our mission is to recruit diversity from minority groups, regardless of race, gender, ethnic origin, disability, or sexual orientation. We are committed to educate and promote inclusion & diversity across all sectors we recruit in.