Executive Assistant

Derby-College; East Midlands; On-site; GBP 34,000 - 41,000; Full time

Benefits offered by this job

34 days holiday (incl. 8 bank holidays

LGPS 19.9% employer contribution

Cycle to Work Scheme

Microsoft Office for FREE with 1TB One

Discounts at onsite Little Explorers

Job summary

Derby College Group (DCG) is recruiting for an Executive Assistant role based at The Roundhouse, with travel to other DCG campuses as required. You will provide high-level, confidential support to the Vice Principal of Quality of Education, prepare papers, take minutes and coordinate quality assurance activities.

The role requires exceptional diary/calendar management, data analysis and producing high-quality reports for senior leaders, with experience in an educational environment and

Qualifications

• Experienced Executive Assistant or senior administrator with ability to manage multiple priorities in a fast-paced environment.
• Excellent written communication and proactive approach to work.
• Advanced digital proficiency across Microsoft 365.
• Ability to analyse data and produce clear, high-quality reports for senior leaders.
• Experience supporting governance processes and boards or senior leadership meetings in an educational setting.

Responsibilities

• Prepare papers for senior leadership meetings and take minutes.
• Oversee action logs and track progress on actions.
• Coordinate quality assurance activities and support curriculum planning.
• Ensure inspection readiness and regulatory compliance.
• Drive effective communication across the organisation to support quality improvement.
• Support the delivery of quality improvement initiatives and streamline operations.

Skills

Executive support

Diary management

Report writing

Data analysis

Microsoft 365

Tools

Microsoft 365

Job description

Optimistic – Equity – Kindness – Innovation – Collaboration

Kindly note that we do not accept CVs, in line with Keeping Children Safe in Education requirements.

Please note that with our recent pay award, the salary for this position is up to £37,440 per annum (dependant on experience)

Derby College Group (DCG) is recruiting for an Executive Assistant role, providing high-level, confidential support to the Vice Principal of Quality of Education. Based at The Roundhouse, with travel to other DCG campuses as required to meet business needs, the successful candidate will coordinate quality improvement activities, support curriculum planning, ensure compliance with regulatory requirements, and enable the efficient delivery of all aspects of the Quality of Education provision.

The Opportunity

You’ll will provide high-level, strategic support to the Vice Principal – Quality of Education, contributing directly to the success of the College’s quality agenda. You’ll prepare papers for key senior leadership meetings, take minutes and oversee action logs, coordinate quality assurance activity, support curriculum planning, and ensure inspection readiness. Working closely with senior leaders and stakeholders, you will drive effective communication, streamline operations, and support the delivery of impactful quality improvement initiatives across the organisation.

About You

You’ll be an experienced Executive Assistant or senior administrator with a proven ability to manage multiple priorities in a fast‑paced environment. Highly organised and proactive, you will bring excellent written communication skills and advanced digital expertise across Microsoft 365. You’ll be confident in analysing data and producing clear, high-quality reports for senior leaders, while maintaining exceptional attention to detail and accuracy.

With strong relationship‑building skills, discretion, and professionalism, you will remain calm under pressure, take initiative, and demonstrate a commitment to continuous improvement and high standards. Exceptional diary and calendar management skills are essential, with the ability to prioritise competing demands and coordinate complex schedules effectively. Ideally, you will have previous experience working within an educational environment, along with an understanding of governance processes and experience supporting boards, committees, or senior leadership meetings.

The Benefits

• Salary of up to £36,000 per annum (dependant on experience)
• 34 days holiday (inclusive of 8 bank holidays and 6 closure days where these occur)
• Membership of the Local Government Pension Scheme with a 19.9% employer contribution
• Discount at our Ofsted rated ‘Outstanding’ onsite Little Explorers Nursery
• TOTUM discount card (aka NUS/Student Discount Card) / discounted Tastecard
• Discounts on East Midlands Railway Annual Season Tickets
• Microsoft Office for FREE with 1TB of OneDrive cloud storage
• Discount on treatments at SENSI our onsite salon at the Roundhouse
• Flint Bishop Solicitors – free will writing, 1-hour free consultation with family department, 10% discount on Conveyancing services
• Our new and enhanced Employee Assistance Programme provides 24/7 confidential support for wellbeing, mental health, and life matters.
• Cycle to Work Scheme

Equity, Diversity and Inclusion

We are committed to creating an inclusive workplace which promotes and values diversity. We welcome all talent irrespective of age, disability, neuro‑divergence, sex, gender identity and gender expression, race, ethnicity, religion, belief, sexual orientation or other personal circumstances. We ensure that our policies and procedures treat all applicants consistently and fairly during our recruitment process.

If you have any questions about the recruitment process, reasonable adjustments, or about the role, please contact us at [e-mail].

Safeguarding statement

DCG is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is exempt from the Rehabilitation of Offenders Act 1974 and all successful candidates will be subject to an enhanced Disclosure and Barring Service (DBS) check. An online search of the preferred candidate is also completed to help to identify any incidents or issues that have happened, and are publicly available online, which the college may need to explore with the candidate further. Please be advised that it is an offence to apply for this position if you are barred from engaging in regulated activity relevant to children.

Please note that unfortunately, this role is not eligible for sponsorship under the UK Visas & Immigration points‑based immigration system. Applications are welcome from candidates who do not currently have the right to work in the UK but would be eligible to obtain a valid visa via another route. Please consult the Home Office website for further information.

Recruitment Agencies

We have a PSL of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on this list.