Executive Assistant

Confidential; Devon and Torbay; On-site; GBP 35,000 - 39,000; Full time

Benefits offered by this job

Annual bonus

Pension scheme

Training & handover

Monday-Friday

Job summary

Confidential, a major national business with a new South West regional office in Exeter, is seeking an Executive Assistant to support a senior Regional Director. In this busy role you will coordinate events, travel, and communications across the region.

You will build strong relationships with senior stakeholders, manage multiple priorities, and ensure smooth operation of the regional office. Full training provided; Monday–Friday work.

Qualifications

• Experience supporting a senior director or leadership team.
• Excellent relationship and communications skills.
• Proactive, assertive and influential with drive to get things done.
• Highly organized with ability to manage multiple priorities.
• Independent working style with initiative.
• Attention to detail and strong time management.
• Advanced Microsoft Office skills (Excel, PowerPoint, Word, Outlook).
• Full UK driving licence.

Responsibilities

• Organising internal and external events, travel, accommodation, entertainment and meals
• Organising staff meetings, agendas, PowerPoint presentations and action logs
• Arranging meetings with suppliers and business contacts
• Acting as primary regional contact for enquiries
• Building relationships with senior contacts and stakeholders
• Creating and maintaining spreadsheets to monitor data
• Providing proactive administrative support to a regional senior team

Skills

Relationship Building

Senior Relationships

Proactive & Assertive

Time Management

Independent Working

Attention to Detail

MS Office Suite

Driving Licence

Tools

Microsoft Office

Job description

Are you an experienced Executive Assistant or Personal Assistant who thrives in a busy, varied environment where no two days are the same?

We're looking for an Executive Assistant to support a senior Regional Director within a major national business, following a regional restructure and the creation of a new South West regional office in Exeter.

This is a high-profile role within a well-established and highly successful £1.7 billion distribution group, supporting a senior team and acting as a key point of contact for the region. You'll work with a wide range of people across the business, build strong relationships with senior stakeholders and external contacts, and play an important role in keeping the regional operation running smoothly.

You'll also have the benefit of a comprehensive handover and training from the current Executive Assistant, who is remaining within the business in another region.

Role Responsibilities

• Organising internal and external events, including travel, accommodation, entertainment and meals
• Organising staff meetings, preparing agendas, PowerPoint presentations and action logs
• Arranging meetings with suppliers and other business contacts
• Acting as a primary point of contact for the region, dealing with internal and external enquiries
• Building and maintaining relationships with senior contacts, suppliers, PAs and other key stakeholders
• Creating and maintaining spreadsheets to monitor a range of business data
• Providing proactive administrative support to a senior regional team

Requirements

• Is confident building relationships with a wide range of people
• Has experience managing relationships and communications on behalf of a senior director or leadership team
• Is assertive, proactive and influential, with the confidence to get things done
• Is highly organised and able to manage multiple priorities simultaneously
• Can work independently and use initiative
• Has excellent attention to detail and strong time-management skills
• Has excellent Microsoft Office skills, particularly Excel, PowerPoint, Word and Outlook
• Holds a full UK driving licence

Rewards

• Starting salary of £35,000 - £39,000
• Annual bonus
• Excellent pension scheme
• Full training and handover from an experienced Executive Assistant
• Working hours are Monday-Friday,