Executive Assistant

FY Recruitment; City Of London; On-site; GBP 60,000 - 70,000; Full time

Job summary

A leading financial services business seeks an Executive Assistant to the CEO to ensure smooth operations and stakeholder management. Offering a competitive salary of £60k with exceptional benefits, this role demands proactive communication and complex travel planning skills.

Benefits

Exceptional benefits including super pension and super bonus

Scope for development

Qualifications

• Experience in board level PA work within FS/Insurance services.
• Strong background in financial services and/or insurance sectors.
• Experience in complex travel management including visas.

Responsibilities

• Manage diary and inbox for the CEO and one board member.
• Coordinate complex travel arrangements across time zones.
• Liaise with internal and external clients and service providers.

Skills

Excellent written and verbal communication

Complex Inbox Management

Pro-active approach towards work

Stakeholder management

Job description

EA to CEO

5 days in the office but may be some flexibility when CEO travels

£60k + exceptional benefits including super pension and super bonus!

A highly entrepreneurial financial services/insurance services business is looking for an EA to support the CEO on a 1:1 basis. The business has an international flavour and is growing fast.

They operate in a highly inclusive style where staff are trusted and treated well. They are based 5 days a week in the City office and offer excellent scope for development alongside an amazing salary and benefits package which includes a very generous bonus!

Looking for an Executive Assistant to manage the smooth running of the CEO days (+ one other board member) and ensure they are both prepared for all their meetings, keeping on top of important emails in their inboxes. There will be extensive stakeholder management and ability to build great relationships is key.

Looking for an EA who displays passion and pride in their career, perhaps looking to move up to supporting a CEO and has gained great experience in an entrepreneurial, fast moving Financial/Insurance services.

Key duties:

• Diary and Inbox management for the CEO
• Proactively manage and forward plan to ensure travel is coordinated correctly across time zones and balanced with regular meetings - often making last minute global travel plans!
• Booking various modes of transports, accommodation, chauffeurs, security services on location.
• Co-ordinating business diaries to ensure there are no clashes
• Liaising with internal and external clients and service providers.

• Preparing and issuing meeting notes, minutes and reports and other correspondence on behalf of the CEO
• Collation, compilation and distribution of reports,information packs in preparation for meetings.
• Preparing presentations for both internal and external use to the standard required.
• Gatekeeping
• Expense management
• Email/document dictation

Key Experience:

• Taking a pro-active approach towards work
• Excellent written and verbal communication
• Complex Inbox Management
• Board level PA work within FS/Insurance services
• Complex travel management (including visas)
• Financial Services and/or Insurance experience and experience in a fast-paced environment