Executive Assistant

NHS; Cardiff; On-site; GBP 30,000 - 40,000; Full time

Job summary

An exciting opportunity for an Executive Assistant to join the Corporate Administration Team at DHCW. The role involves providing comprehensive support to the CEO and Chair, managing diaries, emails, and travel arrangements. Ideal candidates will have a strong executive support background, exceptional communication skills, and attention to detail. DHCW offers flexible working, competitive salary, and career development opportunities.

Benefits

Flexible Working

28 Days Annual Leave

Career Development Opportunities

Qualifications

• Strong background in Executive support.
• Ability to provide strategic support to CEO.
• Proactive problem solver with exceptional communication skills.

Responsibilities

• Complex diary management and email management.
• Coordinating multiple travel arrangements.
• General administrative tasks.

Skills

Microsoft Office

Confidentiality

Autonomy

Attention to Detail

Initiative

Education

Further Study Evidence

Job description

An exciting opportunity has arisen to join the Corporate Administration Team within the Corporate Governance Directorate in DHCW.

We are recruiting for a highly organised and proactive Executive Assistant to provide comprehensive, confidential support to our Chief Executive Officer and Chair.

Responsibilities include providing complex and ever-changing diary management, providing comprehensive, confidential and proactive email management, coordinating multiple travel arrangements, in addition to other general administrative tasks.

The ideal candidate will have a strong background in Executive support, with the ability to provide strategic support to the Chief Executive Officer, be a proactive problem solver, with exceptional communication skills and meticulous attention for detail, be innovative, well organised, and be able to work in a challenging and busy environment whilst dealing with competing priorities.

The ability to speak Cymraeg is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

As a bilingual organisation, we offer support to those wanting to enhance their Cymraeg skills.

Main duties of the job

Please see the attached job description where you can find further details of the job and the main responsibilities.

About us

Digital Health and Care Wales (DHCW) is an expert national body and part of NHS Wales. We work in partnership with NHS Wales colleagues and other key stakeholders to provide national digital and data services which support the delivery of health and social care in Wales. Modern health and care services depend on good digital tools, data and information. DHCW runs or works with more than 100 services and delivers major national digital transformation programmes to support this. In addition, DHCW provides expert advice in relation to cyber security and information governance. We give frontline staff the digital tools which help them provide safer and more efficient care. We are also giving patients and the public digital tools to better manage their own health and wellbeing, empowering people to live healthier lives. We put people at the heart of what we do, working to the highest standards to deliver quality and make digital a force for good in health and care.

Working for DHCW offers lots of employee benefits, including flexible working, a competitive salary, 28 days of annual leave plus Bank Holidays and opportunities for career development. We are committed to recognising and celebrating our staff as the most valuable part of our organisation.

Job responsibilities

Please see the attached job description where you can find further details of the job and the main responsibilities.

Person Specification

Qualifications and Knowledge

• Extensive knowledge of Microsoft Office packages i.e. Word, Excel, Powerpoint and Outlook
• Knowledge & understanding of working at Board/Executive Director level
• Evidence of further study and personal development

Skills and Attributes

• Ability to work autonomously & use own initiative
• Ability to prioritise own work, and that of others to meet set deadlines
• Discreet - able to maintain strict confidentiality.
• Highly motivated and Accuracy and attention to detail
• Confident - able to use own initiative and demonstrate assertiveness when necessary.
• Conscientious: self motivated to produce high quality work and able to deliver

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.