Executive Assistant

Admiral Group Plc; Cardiff; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the insurance market is seeking a Personal Assistant to support their UK CFO and finance team. This role involves managing diaries, coordinating meetings, and providing administrative support in a dynamic environment. The ideal candidate will have excellent organizational skills, a proactive approach, and the ability to maintain confidentiality. Join a diverse and inclusive workplace that values your contributions and offers significant benefits, including generous holiday allowances and share options.

Benefits

33 days holiday including bank holidays

Option to buy or sell annual leave

Eligibility for up to £3,600 of free shares each year

Qualifications

• Experience supporting senior individuals and external stakeholders.
• Ability to anticipate issues and provide solutions.
• Flexibility to adapt to changing workloads.

Responsibilities

• Provide full diary and administration support to the managers.
• Coordinate and minute internal and external meetings.
• Organize induction and onboarding for new joiners.

Skills

Organisational skills

Communication

Attention to detail

Proactive approach

Confidentiality

Tools

Microsoft Office

Job description

We’re looking for an enthusiastic, hardworking, and proactive Personal Assistant, to provide support to our EUI (UK) CFO, Director of Group Finance & Senior Group Finance Manager.

This is great opportunity to join exciting areas of the business, in a varied and challenging role, with interaction with stakeholders at all levels across the Group.

The role requires confidentiality, discretion, the use of initiative and the ability to work effectively with senior management and staff at all levels. The role is varied and to be most effective, the successful candidate will enjoy gaining a wider understanding of the business and insurance market.

A can-do attitude and positive approach are essential.

About the Team

EUI Finance & Group Finance

Managing the finances and looking after the numbers for an organisation of our size and scope is a big and exciting task which provides plenty of variety and responsibility. Working within the team, you’ll support the:

UK CFO

Director of Group Finance

Senior Group Finance Manager

Key Duties and Responsibilities

• Provide full diary and administration support to the managers and wider team;
  • Manage the diary autonomously, discussing priorities every week
  • Organise meetings and manage potential conflicts flexibly and sensibly
  • Other administration tasks like arranging travel and accommodation when required, managing expenses, external providers invoicing, etc.
• Co-ordinate and minute internal and external meetings when needed – weekly/monthly with an accurate action log maintained
• Prepare and distribute meeting packs and other meeting information or presentations
• Organise induction and onboarding for new joiners – organising relevant IT hardware, software/file access and onboarding meetings
• Coordinate and run monthly/quarterly department meetings and social events, also keeping a track of the budget to support this
• Our finance teams are constantly evolving and growing, working closely with our recruitment partner to support the recruitment experience for external candidates
• Support direct reports as required
• Ensuring direct reports have regular one to ones and appraisals
• Be prepared to challenge the status quo if needed and make suggestions for improvement
• Work closely with network of EAs around the business on a regular basis, including in other countries/time zones to ensure cohesion for senior management across the Admiral entities

Experience and Skills Required

• Excellent organisational and prioritisation skills
• Experienced at supporting and communicating with senior individuals and external stakeholders, always maintaining a professional manner
• Comfortable engaging with colleagues of all levels across the group
• Proactive approach to administration – spotting issues / problems before they arise, and can anticipateopportunities to support the wider team
• Able to identify issues quickly and come up with effective solutions
• Flexibility to support the changing workload of the department and managers, and a willingness to work outside of core hours when necessary
• High level of attention to detail and accuracy when producing work
• Advanced knowledge of Microsoft Office
• Confidentiality and discretion
• Adaptable and responsive

Admiral: Where You Can

We take pride in being a diverse and inclusive business. It's a place where you can Be You, and show up as you are. We’re committed to fostering a people-first culture where everyone is accepted, supported, and empowered to be brilliant. You can, Grow And Progress at a pace and direction that suits you, Make A Difference for our customers and each other, and Share in Our Future with all colleagues eligible for up to £3,600 of free shares each year after one year of service.

Everyone receives 33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays). You also have the option to buy or sell up to an additional five days of annual leave.

We’re proud of our people-first culture. In fact, we've been recognised as a Great Place to Work for Women, a Great Place to Work for Wellbeing, and an overall Great Place to Work for over 25 years! We’re fully committed to making sure your progression is not slowed or halted by barriers related to race, gender, age, sexuality or any of the protected characteristics.

Our fantastic benefits make sure our colleagues have a great work-life balance; You can view some of our other key benefitshere.’’

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