Executive assistant

White Horse Employment; Warminster; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading company in secure data destruction seeks an Executive Assistant to support document management, HR compliance, and project coordination. The ideal candidate will possess strong organisational skills, attention to detail, and a genuine interest in sustainability. This role offers an exciting opportunity to contribute to a dynamic team.

Qualifications

• Proven organisational and time-management skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.

Responsibilities

• Organise and maintain digital and physical files.
• Assist with HR-related documents and contract changes.
• Track project progress and prepare reports.

Skills

Organisational skills

Time-management skills

Verbal communication

Written communication

Problem-solving skills

Tools

Microsoft Office Suite

Trello

Job description

White Horse is thrilled to be working exclusively with Blackmore, a nationally certified leader in secure data destruction and sustainable IT recycling.

Blackmore is a dynamic organisation committed to excellence in document management, compliance support, and project coordination. Beyond their industry-leading compliance, Blackmore is deeply committed to corporate social responsibility and the Environment. By being at the heart of the circular economy and saving thousands of tons of CO2 eq they’re at the forefront of sustainability. They also give back through their sister charity, DonateIT, which has already donated over 1,800 devices to tackle digital poverty across the South West.

With this strong emphasis on sustainability, they provide tailored solutions and pride themselves on fostering a professional, collaborative work environment.

If you're someone who values purpose as much as professionalism, this is a company where your work will truly matter.

Key Responsibilities

Document & Office Management

· Organise and maintain digital and physical files

· Keep company records and statutory books up to date

· Order office supplies and manage office inventory

· Maintain a clean, professional workspace environment

HR & Compliance Support

· Assist with HR-related documents and contract changes

· Support the Compliance Officer with documentation and processes

Project & Client Management

· Track project progress, prepare reports, and follow up on deliverables

· Act as the key link between the Sales team and the Client Manager

· Provide day-to-day support to the Founder with BDM activities

Administrative Support

· Handle travel arrangements, manage expense reports

· Prepare presentations, meeting materials, and internal communications

· Manage calendars, appointments, and scheduling of meetings

Event & Scheduling Coordination

· Assist with planning and coordinating events, conferences, and team gatherings

· Speaking with attendees—taking names, contact details, and following up afterward

· Provide light-touch business development support by maintaining warm contact and keeping relationships moving

Communication & Correspondence

· Respond to phone calls and emails professionally

· Draft memos, reports, and social communications

Skills & Qualifications

· Proven organisational and time-management skills

· Excellent verbal and written communication abilities

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Trello

· High attention to detail and accuracy

· Strong problem-solving skills with a proactive attitude

· Ability to work both independently and as part of a team

Preferred Qualities

· Previous experience in Executive or Administrative support roles

· Exposure to compliance or HR support functions

· A genuine interest in sustainability

· Must be team player

If you are an enthusiastic individual looking to contribute to a dynamic team while developing your career as an Executive Assistant, we encourage you to apply for this exciting opportunity.

PLEASE NOTE: The salary is £30-35k FTE