Executive and Personal Assistant

JR United Kingdom; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to provide comprehensive support to an individual managing various international organizations. This full-time role demands exceptional organizational skills and a bubbly personality to handle both professional and personal tasks efficiently. The ideal candidate will thrive in high-pressure situations, demonstrating strong interpersonal skills and the ability to maintain confidentiality. Join a fast-paced environment where your contributions will enhance the lifestyle and professional engagements of a prominent figure, ensuring seamless operations in a luxurious setting.

Qualifications

• Proven ability to manage high-pressure situations with grace.
• Proficiency in shorthand or real-time transcription preferred.

Responsibilities

• Accompany the individual to meetings, ensuring all documents are prepared.
• Schedule and manage personal and professional appointments effectively.
• Arrange luxury lifestyle services and manage philanthropic activities.

Skills

Organisational Skills

Interpersonal Skills

Microsoft Office Proficiency

Confidentiality

Knowledge of Luxury Brands

Problem-Solving Skills

Professionalism

Adaptability

Detail-Oriented

Communication Skills

Job description

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Executive and Personal Assistant, London

Client: Adam Management Holdings

Location: London, United Kingdom

Job Category: Other

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EU work permit required: Yes

Job Views: 4

Posted: 26.04.2025

Expiry Date: 10.06.2025

Job Description:

Role Description

This is a full-time role as an Executive Assistant to an individual at Adam Management Holdings, located in the London Area, United Kingdom. The ideal candidate will provide comprehensive support to an individual who manages various international organisations, ensuring their professional and personal tasks are handled efficiently. The role requires exceptional organisational skills, a bubbly personality, and the ability to handle high-pressure situations gracefully and flexibly. Looking to recruit immediately.

Key responsibilities

Meeting and Client Relations:

• Accompany the individual to meetings, ensuring all necessary documents and materials are prepared.
• Display a bubbly and engaging personality to facilitate positive interactions with clients and partners.
• Act as a liaison between the individual and contacts, ensuring effective communication and relationship management.
• Take detailed notes during meetings and provide concise summaries with follow-up actions.

Personal and professional management:

• Schedule and manage personal and professional appointments, ensuring optimal time management.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Manage personal finances, including bill payments, banking, and budgeting.
• Oversee household management, including staff schedules, maintenance, and inventory.

Organisational excellence:

• Maintain high organisation standards in all tasks, keeping the individual's schedule up-to-date.
• Prepare and manage correspondence, emails, and documentation with confidentiality and precision.
• Organise and manage professional engagements, meetings, and events for seamless execution.

Lifestyle Management:

• Arrange luxury lifestyle services, including reservations at exclusive restaurants, private events, and personal shopping.
• Plan and execute special events, parties, and celebrations.
• Manage philanthropic activities and charitable donations.
• Stay updated on luxury trends, high-end products, and exclusive services.
• Maintain and update a comprehensive contact database.
• Handle incoming calls and direct them appropriately.
• Prepare reports, presentations, and summaries as needed.
• Organise and keep personal and professional documentation accessible.

The Candidate

Experience:

• Proven ability to manage high-pressure situations with grace and efficiency.
• Ability to process and summarise information quickly; proficiency in shorthand or real-time transcription preferred.

Skills:

• Exceptional organisational and multitasking skills.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office and relevant software.
• Ability to maintain confidentiality and discretion.
• Knowledge of luxury brands, services, and lifestyle trends.
• Ability to build positive relationships.
• High professionalism and integrity.
• Adaptability to a dynamic, fast-paced environment.
• Detail-oriented with proactive problem-solving skills.
• Polished and professional demeanour.

Working conditions:

• Flexible hours, including evenings and weekends.
• Travel may be required domestically and internationally.